Contracts Administrator

2 weeks ago

Katy, United States LJA Engineering Full time

**Title**: CAG (Contract Administrator)**

**Location: Katy, TX**

Summary: LJA is an employee owned company, and our people carry pride into their projects and their workplaces. We have talented employees across the nation and are always looking for exceptional individuals to join the LJA team. With more than 45 office locations, LJA is growing and ready for talented people to help us build our future. We offer great benefits and are 100% employee owned.

A Contract Administrator is responsible for the preparation and processing of construction contracts and related items (bidding documents, addenda, bid tabulations, pay estimates, and change orders); facilitating execution of construction contracts by all parties; preparing and issuing construction notices; and ensuring conformance by Contractor of all administrative requirements. The Contract Administrator also services as primary backup to Bid Center Administrator.

**General Responsibilities**:

- Serve as primary contract administrator for designated land development groups: preparation, review, and administration of public and private contracts and all related items (bid documents, advertisements, addenda, bid tabulations, recommendation letters, pay estimates, change orders) from bidding phase to project completion.
- Prepare Bid Documents as requested by Project Managers including addenda.
- Attend Bid Openings and navigate our bids portal to identify preliminary bid results.
- Prepare Bid Tabulations in Microsoft Excel of all bid items and corresponding formulas for calculating total amounts with unit prices, ensure Contractor’s calculations are correct, and determine final bid results.
- Prepare Recommendations of Award and Award Letters to distribute to appropriate parties.
- Prepare Construction Contracts for successful bidder and transmit to all parties for execution.
- Distribute construction notices such as Notices to Proceed, Pre-Construction Conference Notices and Final Inspection Notices.
- Prepare, circulate, and track change orders.
- Prepare, circulate, and track pay estimates.
- Attend and participate in department status meetings.

**Required Education/Licenses**:

- Bachelor’s degree or equivalent experience

**Required Experience**:

- 5+ years of experience (construction and/or engineering field is preferred).
- Solid understanding of construction contracts and applicable statutory regulations.
- Excellent communication and interpersonal skills to interact effectively with clients and internal employees in verbal and written formats.
- Strong proofreading, writing, and formatting skills.
- Advanced proficiency with Microsoft Outlook, Word, and Excel.
- Detail-oriented, able to effectively prioritize and organize workload, with efficient time management.
- Ability to maintain an organized system of physical and digital records.
- Ability to independently gather, assemble, correlate, and analyze complex facts.
- Ability to exercise creative problem-solving techniques.
- Ability to perform duties without a high degree of supervision.
- Ability to adapt to process changes in procedures and systems.
- Ability to accurately work under pressure in meeting deadlines while preparing high quality deliverables.

**Physical Requirements**:

- Sit for extended periods of time working on computer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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