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Event Producer

4 months ago

Bronx, United States Great Performances Full time

**Job description**

**About us**

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. This woman-owned business serving New York City for over four decades has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater. We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do. If you share our passion and want to make a meaningful impact, we invite you to apply.

**Our Vision: Building Community to Better Our World**

**Our Mission: Unleash Joy through Genuine Hospitality**

**Our Core Values**

**Craftsmanship**: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

**People**: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

**Sustainability**: upholding and elevating standards for sustainable behaviors that support our planet.

**Collaboration**: aligning with our clients’, colleagues’, and community’s visions to execute a successful experience.

**Doing Good through Food**: engaging in action around food access, health and wellness, education, and philanthropy.

**Job Purpose**

Responsible for providing administrative and sales support for Sales Managers/Event Directors to ensure the successful planning and execution of off-premise catered events.

**Responsibilities**
- Assist in the creation and administration of paperwork for off-premise catered events including, but not limited to:

- Event proposals, menus and beverage lists, pantry sheets, rental equipment lists, liquor licenses and insurance certificates
- Staffing guidelines and uniform requirements
- Maintain client contact in absence of designated Sales Manager/Event Directors
- Capture pertinent information from potential and existing clients for incoming sales inquiries
- Check venue availability for events
- Coordinate site inspections for designated Sales Managers/Event Directors and clients
- Attend site/location inspections with designated Sales Managers/Event Directors and clients
- Cost and re-cost (if necessary) event proposals
- Assist in the set-up and successful execution of in-house tastings for clients
- Serve as a liaison to Event Captains and provide them with pertinent information concerning their assigned events: staffing assignments, menus, etc.
- Attend events to assure their successful execution and to provide additional supervision if needed
- Serve as a liaison with the Accounting department concerning event financials
- Prepare mailings containing sales and marketing information for current and potential clients

**Desired Skills and Experience**
- A motivated self-starter and skilled at multitasking. Poised, professional, and enjoys collaborating with a team
- Demonstrated interest in the hospitality industry, specifically in catering, event planning and/or sales
- Demonstrated attention to detail, problem solving, logic, analytical, mathematical and customer service skills, acquired through practice or training
- Demonstrated food knowledge for menu recommendation and creation
- Ability to multi-task and handle changing priorities as dictated by changing business environment
- Ability to interact with different individuals on multiple levels, including both internal and external customers
- Excellent computer skills including proficiency in the Microsoft suite of office products, (Word, Excel, PowerPoint, Access), FileMaker and Vectorworks
- Ability to successfully navigate and utilize the GP photo library and graphics programs to enhance sales proposals, etc
- Strong written and verbal communication skills
- Presentation and public speaking skills
- Education/Training/Certifications/License Required
- Bachelor’s degree in Hospitality, a Liberal Arts field, or Business Administration from an accredited four year institution
- Undergraduate internship in the hospitality field, specifically in the catering or event planning industry, strongly desired
- Prior work experience in the hospitality field, specifically in the catering or event planning industry, desired

**Additional Job Responsibilities**
- Is flexible in providing additional support to varying sales managers, (other than the designate