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Accounts & Payroll Clerk

3 months ago

Hartford City, United States Community & Family Services, Inc. Full time

**COMMUNITY ACTION PROMISE**

All employees of Community & Family Services must have the capacity to embrace the Community Action Promise: Community Action changes people's lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.

***

Coordinates the processing, maintenance, and review of financial records involving accounts payable, and receivable including complex auditing, data entry, data entry verification, check processing, and reporting.

**REQUIRED SKILLS/ABILITIES/KNOWLEDGE**
- Excellent verbal and written communication skills.
- Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
- Ability to work independently and in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with customers.
- Excellent organizational skills and attention to detail.
- Experience using accounting software.
- Abilia experience preferred, not required.

**RESPONSIBILITIES**
- Maintains vendor files and approved vendor list in MIP.
- Ensures all proper vendor set up, documentation, and due diligence is completed within MIP (scope of work/contract, W9, COI, background checks).
- Intakes all invoices, expense reports, and check requests from employees and verifies that all required approvals and substantiation documentation is included.
- Verifies payment amounts, vendor status, due dates, and account coding within MIP. Records all invoices in MIP. Records and posts all payment records in MIP.
- Executes the Payroll Labor Distribution Report and intakes into MIP.
- Performs general cost accounting and other related duties in the accounting department.
- Assists with providing supporting documentation for grant reporting and audits if requested.
- Reconciles customer accounts and manages accounts receivable collections.
- Process ACH transactions for HCV and other programs/departments as requested.
- Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
- Performs other related duties as assigned.
- Record, prepare, and make physical bank deposits.
- Enter bank deposit records and documentation into MIP.
- Manage, prepare, and document grant claim submissions.
- Enter grant claim submissions into MIP.
- Prepare donor thank you letter receipts for Executive Director's signature.
- Assist with Payroll processing.

**EDUCATION & EXPERIENCE**
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred.
- At least two years of related experience required.
- Exceptional Excel skills and proficiency in Word and Outlook required.

**PHYSICAL REQUIREMENTS**
- Able to remain in the seated position in short intervals or for lengthy time-frames.
- Raising or lowering an object from one level to another (includes upward pulling) 25-50 lbs.
- Must be able to travel to CFS satellite offices, out-of-town meetings, and/or trainings.

**OTHER REQUIREMENTS**
- Must possess a current driver's license with liability insurance and have a good driving record.
- Must be able to be insured by our Insurance Carrier if driving a CFS vehicle, leasing, or conducting CFS business in personal owned vehicle.
- Must be able to pass drug and alcohol screenings.
- Must pass a Criminal Background Check.

Pay: $17.00 per hour

Expected hours: 40 per week

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Work setting:

- Office

Work Location: In person