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Administrative Assistant

4 months ago

Agawam, United States OMG, Inc. Full time

**Administrative Assistant**

OMG Inc. is a leading manufacturer of fastening products and technologies for the commercial roofing and construction industries worldwide. Headquartered in western Massachusetts, OMG is an equal-opportunity employer prioritizing the safety of our employees and customers. The company values integrity, teamwork, diversity, trust, respect, commitment, and a passion for excellence. OMG is a global company operating manufacturing facilities in Massachusetts, Illinois, and Minnesota.

**Position Overview**

OMG currently operates in two Divisions: OMG Roofing Products and FastenMaster®. OMG Roofing Products is a leading global manufacturer and supplier of value-added components for the commercial roofing industry. The FastenMaster Division manufactures and markets innovative, premium quality wood-to-wood fasteners that are engineered to enable professional contractors to complete building projects safer, faster, and easier. The Administrative Assistant receives guests and provides direction and information. Reporting to the Office Manager, The Administrative Assistant provides clerical support to all departments within the organization.

**Position Responsibilities**
- Promote Safety as the Number One Priority of OMG employees.
- Provide guests with security access and Safety Protocols.
- Prioritize Customer Service with internal and external customers.
- Participate on Committees as needed.
- Direct callers to destination and record name, nature of business, and person called upon.
- Operates phone system to receive incoming calls and messages as scheduled by Office Manager.
- Provide department backup as needed.
- Operate all office machines, including Canon copiers & scanners, printers, faxes, laminating machines and others.
- Manage company mail and bulletin boards.
- Type memos, correspondence, labels, and other documents as requested.
- Enter New Supplier data.
- Inventory and order office and kitchen supplies.
- Assist with company lunches and events.
- Process sample orders, stock and clean room as needed.
- Process UPS Shipments as needed.
- Complete assigned projects in a timely manner.
- Perform other tasks as assigned.

**Position Requirements**
- High school diploma or equivalent.
- Minimum of 3-5 years of administrative experience and/or training preferred.
- Effective written and verbal communication skills.
- Excellent organizational skills.
- Strong PC skills with working knowledge of Microsoft Office programs.
- Ability to type quickly and accurately, preferably at a speed of 35 words per minute.
- Experience with Enterprise Resource Planning systems preferred (QAD a plus).
- Ability to deal with problems or customer conflicts in standardized situations.
- Strong sense of responsibility and ownership, and able to work as a team player.
- Positive “can do” attitude

**Physical Requirements**
- Ability to operate a motor vehicle while maintaining focus on safe driving and avoiding all distractions when behind the wheel, especially cell phones.
- Ability to stand, walk and sit for long periods of time; talk and hear, both in person and by telephone; handle or feel objects or controls, reach with hands and arms; and occasionally lift/push/pull/carry up to 25 pounds.

Must be able to complete all essential job functions listed in the position responsibilities, with or without reasonable accommodation.

**Benefits**
- Robust Safety Team to prioritize your safety
- Diversity, Equity & Inclusion Council promotes an inclusive environment where all employees feel valued, respected, and heard.
- Medical, Dental, Vision coverage
- Life Insurance, Short Term and Long Term Disability, etc.
- 401(k) and Roth IRA options, with company match, after 30 days
- Paid Holidays - no waiting period
- Multiple Bonus Opportunities, such as referrals and new hires
- Tuition Reimbursement
- Wellness Membership Reimbursement
- On Site Yoga, Massage & Fitness Training
- Career Advancement Opportunities
- Employee Recognition Programs
- Summer BBQ’s, Transparent Communication, Health & Wellness Challenges, and many other Employee Events
- Financial Wellness Program
- Raffles, OMG gear, prizesand more