Manager of Executive Operations

3 weeks ago

Washington, United States Oceana, INC Full time

**GENERAL SUMMARY**

The Manager of Executive Operations plays a pivotal role in managing the Office of the CEO and supporting the governance of Oceana. The Manager of Executive Operations supports the CEO in his role by advising on daily and long-term priorities, coordinating input and preparing materials for all meetings and speaking engagements, directing the CEO’s daily workflow and tasks, and managing the Executive Assistant to the CEO to provide principal administrative support. The Manager of Executive Operations also oversees all aspects of board governance for the organization’s 27-person Board of Directors. The Manager of Executive Operations is a person who thrives in fast-paced environments with rapidly changing needs, is comfortable multi-tasking, handles highly confidential matters with tact and discretion, proactively facilitates interdepartmental information exchange, and maintains a collaborative alliance with internal and external stakeholders. The Manager of Executive Operations manages a varied and high-volume workload and is the direct supervisor for the Office of the CEO’s Executive Assistant.The Manager also contributes to internal communications with Oceana employees on behalf of the Office of the CEO.

This is a full-time position based in Washington, DC.

**PRINCIPAL DUTIES AND RESPONSIBILITIES**

**Essential Functions**:
The Manager of Executive Operations will perform the following and other duties:

- Direct all governance for the organization’s 27-person Board of Directors including managing all board committees and overseeing the planning and execution of meetings of Oceana’s Board of Directors three times per year in various cities around the world, as well as monthly meetings of the Board Executive Committee.
- Facilitate the effective operations of the Office of the CEO, developing and maintaining systems for tracking and prioritizing tasks and deadlines. Assist the CEO in organizing the daily workflow.
- Prepare the CEO for all internal and external meetings through verbal briefings and detailed written agendas.
- Track and coordinate all external engagements for the CEO. Gather input and coordinate with staff across the organization to assemble preparatory materials and manage post-engagement follow-up.
- Supervise the Executive Assistant to the CEO to ensure seamless planning of travel itineraries, meeting schedules, transportation, and briefing materials.
- With the Chief of Staff, serve as a liaison between the CEO and other departments within the organization.
- Contribute to internal communications with Oceana employees through written materials, convenings and other mechanisms.
- Provide additional support to the Executive Office’s priorities when needed.

**JOB REQUIREMENTS**

Education and work experience:

- College degree required.
- At least 5 years of relevant full-time experience supporting executive leadership from an administrative or project management standpoint.
- Management experience preferred.

Skills and knowledge:

- Excellent organizational, written, and verbal communication skills.
- Must be willing to accept varied workload and meet hard deadlines.
- Demonstrated experience working with highly confidential information in a discreet manner.
- Ability to travel (domestic/international) and work outside of normal work-week hours.
- Ability to develop and manage interpersonal relationships at all levels of the organization. High degree of service orientation.
- Ability to work effectively and efficiently (both virtually and in-person) with mínimal supervision.
- Must be able to represent Oceana and the Office of the CEO in a professional and responsive manner at all times and across all modes of communication.

Required Competencies:

- **Ensures Accountability**:Follows through on commitments and makes sure others do the same. Has a reputation of taking ownership and responsibility for decisions, actions and failures.
- **Action Oriented**:Makes things happen. Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- **Manages Ambiguity**: Must be able to _manage ambiguity _and operate effectively even when things are not certain or clear. Is willing to forge ahead, solve problems and get things done during changing and unpredictable times.
- **Effective Communication**:Understands the value of _effective communication _. Can deliver messages in a clear, compelling and concise manner. Actively listens, checks for understanding and adjusts content and style to meet the needs of different stakeholders.
- **Customer Focus**:Is skilled at anticipating customer needs (internal and external) and providing services that are beyond customer expectations. Establishes and maintains effective customer relationships.
- **Nimble Learning**:Takes on the challenge of unfamiliar tasks. Can quickly adapt to new situations and to draw on past successes and failures to solve current problems.
- **Situational A

  • Assistant for Executive Operations

    7 days ago

    Washington, United States Share Our Strength Full time

    Since 1984, Share Our Strength has led the fight against hunger and poverty by inspiring and organizing individuals and businesses to share their strengths. Today, through the No Kid Hungry and Cooking Matters campaigns, Share Our Strength is ending childhood hunger in America by ensuring all children get the healthy food they need. No child should go hungry...

  • Assistant for Executive Operations

    7 days ago

    Washington, United States Share Our Strength Full time

    Since 1984, Share Our Strength® has led the fight against hunger and poverty by inspiring and organizing individuals and businesses to share their strengths. Today, through the No Kid Hungry campaign, Share Our Strength is ending childhood hunger in America by ensuring all children get the healthy food they need. No child should go hungry in America -...

  • Assistant for Executive Operations

    6 days ago

    Washington, United States Share Our Strength Full time

    Job DescriptionJob DescriptionSince 1984, Share Our Strength® has led the fight against hunger and poverty by inspiring and organizing individuals and businesses to share their strengths. Today, through the No Kid Hungry campaign, Share Our Strength is ending childhood hunger in America by ensuring all children get the healthy food they need. No child...

  • Executive Operations Advisor

    1 month ago

    Washington, United States MELE Associates, Inc. Full time

    The Executive Operations Advisor position supports the NNSA’s Office of the Associate Administrator and Chief of Defense Nuclear Security (DNS), which is responsible for the development and implementation of security programs for the National Nuclear Security Administration (NNSA), including the protection, control, and accounting of materials, and for the...

  • Executive Affairs and Operations Coordinator

    4 weeks ago

    Washington, United States The Voter Participation Center Full time

    **About Us** The Voter Participation Center (VPC) is the nation’s largest non-partisan, non-profit organization dedicated to registering and mobilizing voters from the New American Majority (NAM) - people of color, unmarried women, and young people - who make up the majority of the potential electorate, but have been historically underrepresented in...

  • Medical Equipment Sales Executive

    2 months ago

    Washington DC, United States Affinity Executive Search Full time

    Our client is a disruptor of services towards the legal & insurance industries. Formed out of demand, and expanded during today’s virtualization and technology, they are experiencing significant growth. As a privately held company with deep pockets they want someone who can work in a virtual environment with the ability to travel as needed. Due to...

  • Executive Operations Coordinator

    7 days ago

    Washington, United States Bering Straits Native Corporation (BSNC) Full time

    Overview: Visit our website at www.beringstraits.com to apply! Equal Opportunity Employer/Veterans/Disabled SUMMARY Arcticom, a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Executive Operations Coordinator for Arcticom, Washington DC. Responsibilities: ESSENTIAL DUTIES & RESPONSIBILITIES The Essential Duties and...

  • Executive Operations Coordinator

    7 days ago

    Washington, United States Bering Straits Native Corporation Full time

    Overview Visit our website at www.beringstraits.com to apply! Equal Opportunity Employer/Veterans/Disabled SUMMARY Arcticom, a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Executive Operations Coordinator for Arcticom, Washington DC. Responsibilities ESSENTIAL DUTIES & RESPONSIBILITIES The Essential Duties and...

  • Executive Protection Agent

    7 days ago

    Washington, United States Allied Universal Executive Protection & Intelligence Services Full time

    The Protective Services Agent provides a comprehensive protective security services, under the direction of the Director of Embedded Services. Responsibilities:Provides protective escort and accompanies the Principal on all movements and provides body cover to mitigate risk. Participates in providing protective services programs for the WBG’s President and...

  • Executive Operations Coordinator

    5 days ago

    Washington, United States Bering Straits Native Corporation Full time

    Overview Visit our website at www.beringstraits.com to apply! Equal Opportunity Employer/Veterans/Disabled SUMMARY Arcticom, a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Executive Operations Coordinator for Arcticom, Washington DC. Responsibilities ESSENTIAL DUTIES & RESPONSIBILITIES The Essential Duties and...

  • Executive Operations Coordinator

    6 days ago

    Washington, United States Bering Straits Native Corporation (BSNC) Full time

    Overview: Visit our website at www.beringstraits.com to apply! Equal Opportunity Employer/Veterans/Disabled SUMMARY Arcticom, a subsidiary of Bering Straits Native Corporation, is currently seeking a qualified Executive Operations Coordinator for Arcticom, Washington DC. Responsibilities: ESSENTIAL DUTIES & RESPONSIBILITIES The Essential Duties and...

  • Executive Operations Coordinator

    4 weeks ago

    WASHINGTON, United States Bering Straits Native Corporation Full time

    This position serves as an Operations Coordinator within an Operations Coordination (OPSCO) Unit, the central planning and coordination point for protective detail operations. The protective detail provides security for the Secretary of State seven d Operations Coordinator, Operations, Executive, Coordinator, Operation, Manufacturing

  • Deputy Executive Director for Appellate Operations

    5 days ago

    Washington, United States US Social Security Administration Full time

    **Duties**: The DED, OAO is responsible for exercising executive direction and leadership over the day-to-day activities and operations of the Appeals Council and its support staff. In that capacity, the incumbent serves as a key advisor and consultant to the Deputy Commissioner and Assistant Deputy Commissioner, Office of Analytics, Review, and Oversight on...

  • Executive Director

    2 weeks ago

    Washington, United States Platform of Hope DC Full time

    **ABOUT PLATFORM OF HOPE** The mission of the Platform of Hope is to enhance the ability of families of color to define and pursue success while building community by connecting them with coaching, services and one another. Together, we amplify the experiences of DC area families and address systemic barriers to success. The Platform of Hope began as a...

  • Deputy Executive Director for Appellate Operations

    5 days ago

    Washington, United States Social Security Administration Full time

    The DED, OAO is responsible for exercising executive direction and leadership over the day-to-day activities and operations of the Appeals Council and its support staff. In that capacity, the incumbent serves as a key advisor and consultant to the Deputy Commissioner and Assistant Deputy Commissioner, Office of Analytics, Review, and Oversight on program...

  • Deputy Executive Director for Appellate Operations

    4 days ago

    Washington, Washington, D.C., United States Social Security Administration Full time

    The DED, OAO is responsible for exercising executive direction and leadership over the day-to-day activities and operations of the Appeals Council and its support staff. In that capacity, the incumbent serves as a key advisor and consultant to the Deputy Commissioner and Assistant Deputy Commissioner, Office of Analytics, Review, and Oversight on program...

  • Sales Operations Executive Administrator

    1 week ago

    Washington, United States Fortress Information Security Full time

    What you can expect as a Sales Operations Executive Administrator at Fortress: Fortress is searching for a dynamic Sales Operations Executive Administrator for our Chief Revenue Officer. This role combines executive support with sales activities, offering a chance for significant growth in the cybersecurity field. Our company, a leader in Cyber Supply Chain...

  • IT Operations Manager

    1 month ago

    Washington, United States SAIC Full time

    Job ID: 2405737 **Location**:REMOTE WORK, DC, US **Date Posted**:2024-04-22 **Category**:Information Technology **Subcategory**:IT Systems Engineer **Schedule**:Full-time **Shift**:Day Job **Travel**:No **Minimum Clearance Required**:None **Clearance Level Must Be Able to Obtain**:Secret **Potential for Remote...

  • Director of Office Operations/executive Assistant

    1 month ago

    Washington, United States National Music Publishers' Association Full time

    **Job Summary** This position serves an important and integral role in managing the day-to-day operations of NMPA’s office and providing direct administrative support to the CEO and EVP/GC at NMPA. The Director serves as day-to-day liaison NMPA’s technology, payroll, insurance and finance vendors, organizes and coordinates executive and board outreach...

  • Manager, Conference Operations

    7 days ago

    Washington, United States National Association of Manufacturers Full time

    National Association of Manufacturers Position Description Job Title: Manager, Conference Operations Division: Finance and Administration Department: Conference and Office Operations Reports To: Vice President, Conference and Office Operations/Director, Conference Operations FLSA Status/Level: Exempt/Professional Location: DC/Remote Hybrid Position Overview:...