Executive Operations Advisor

2 months ago

Washington, United States MELE Associates, Inc. Full time

The Executive Operations Advisor position supports the NNSA’s Office of the Associate Administrator and Chief of Defense Nuclear Security (DNS), which is responsible for the development and implementation of security programs for the National Nuclear Security Administration (NNSA), including the protection, control, and accounting of materials, and for the physical and cyber security for all facilities of the Administration. The office provides engineering, technical, operational, and administrative security support to the Administration to facilitate the effective implementation of security and advises the DOE Office of Environment, Health, Safety and Security (AU) on Departmental security policy. The office collaborates regularly with the DOE offices of Counterintelligence and the Chief Information Officer, the Department of Defense (DOD), the Nuclear Regulatory Commission, and the United Kingdom’s Ministry of Defense.

This position serves as Executive Operations Advisor to the Chief of Staff (COS) in the Office of the Associate Administrator and Chief of DNS.

**ESSENTIAL FUNCTIONS**:
The Executive Operations Advisor provides both technical and administrative expertise to support the DNS mission and functions.
- Serves as a point of contact for administrative
- and correspondence-related matters for DNS. Participates in and contributes to DNS internal and external communication processes including speeches, presentations, development and maintenance of DNS websites, and similar activities, working with NNSA External Affairs regarding DNS-related publicity and external communications.
- Coordinates or develops accurate, timely, properly tracked, staffed, reviewed, and approved responses to requests for information from other internal stakeholders; program offices; congressional offices; local, state, county, and national public officials; and other government agencies. Responsible for tracking internal and external correspondence to ensure DNS meets deadlines.
- Serves as strategic advisor to COS. Maintains awareness of issues that may impact the Program or Functional Office, informs COS of anticipated problems, and suggests approaches to address them. Creates and maintains cross-departmental relationships to enable leadership success. Researches, benchmarks, analyzes data, and formulates findings, conclusions, and recommendations. Participates in COS meetings to represent the COS and provides information, as applicable, to the DNS leadership team. Presents well-organized, supportable, and clearly expressed data in written and oral form. Participates as needed in discussions regarding decisions and problems relating to DNS activities. Represents the COS in meetings relating to program activities.
- Analyzes communications regarding controversial, politically sensitive, complex, or far‑reaching matters to assure conformance with executive policy. Gathers background information, ascertains various positions on issues raised, and clarifies policy questions to advise COS. Assists COS in implementing actions designed to improve DNS operations or resources; participates in the implementation of DNS mission policies and procedures in coordination with DNS Office Directors.
- Assists in the preparation of reports and briefings concerning DNS problem areas and proposed solutions. Makes recommendations to improve the effectiveness and efficiency of internal management systems and/or DNS organizational productivity. Provides quantitative analysis on the effectiveness of DNS programs in meeting established goals and objectives.
- Facilitates weekly correspondence tracking meetings and other meetings, as necessary; this includes soliciting input, developing agendas, coordinating presentations, and distributing information in a timely manner.
- Assists with coordination of formal recognition programs, such as the annual security awards program, in conjunction with the Department-level program and internal special acts and services awards, as well as awards to be presented in conjunction with reassignments and retirements. Ensure these programs are completed in a timely manner.
- Facilitates communication and collaboration between the offices of NA-71, NA-74 and NA-77 maintaining communications with prograM/Functional offices and field offices on non-security specific initiatives to enable effective communication/collaboration and DNS success.
- Performs other duties as assigned.

**Minimum Requirements/Skills Required**:

- Highly effective communication skills (written and oral), effective work in a fluid, fast-paced environment, essential teamwork skills, detail-oriented.
- An active DOE Q clearance or DOD Top Secret security clearance.
- Mastery of administrative and mission support policies, processes, and procedures, particularly those pertaining to records and publications; document and suspense control; information resource management; and other general office and management support functions and operatio

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