Cultural Affairs Supervisor

3 weeks ago

Santa Monica, United States City of Santa Monica Full time

**Job Summary**:

- Plans, develops, coordinates and promotes cultural arts and community programs and activities. Administers one or more cultural and community arts program areas that include City grant programs to non-profit organizations and artists, planning and coordination of cultural and community events, management of cultural and community facilities and spaces, and public art coordination. Procures, supervises, assigns and reviews the work of staff and/or consultants responsible for the implementation of assigned cultural arts programs.

The eligibility list that will established from this recruitment will used to fill three current vacancies within the newly formed Recreation and Arts Department.

**Representative Duties**:

- Proposes, organizes, schedules, and supervises activities of one or more cultural and community program area(s), including: staffing, facility management, technical and administrative functions, relations with cultural organizations and the general public.
- Acts as a resource to the Cultural Affairs Manager on issues related to assigned program area(s).
- Keeps abreast of cultural trends and develops programs and activities accordingly. Identifies new programming opportunities and explores potential resources for assigned program area(s).
- Develops and implements community outreach strategies for assigned program area(s). Prepares public information and promotional materials, including brochures and pamphlets, website content, social media posts, etc.
- Makes outreach presentations to cultural organizations, community groups and residents to gather support and encourage community participation in the City’s arts and culture programming.
- Selects, trains, schedules and supervises assigned staff as well as consultants and volunteers.
- Prepares and administers program budgets and makes recommendations on budgeting needs as they relate to assigned program area(s).

Prepares and administers RFPs/RFQs, including panel reviews and developing scopes of work.
- Serves as a resource for department and City staff, public and private agencies, grantees, consultants, and the community by responding to inquiries and concerns, and interpreting policies, rules, and regulations regarding the assigned program area(s).
- Participates in the development, distribution, and review of participant satisfaction surveys.
- Receives, researches, and resolves complaints by program participants and the public.

Serves as a liaison to the Arts Commission and other arts committees, as assigned.
- Prepares agendas, gathers and distributes information, and submits minutes.

Ensures that all consultants comply with any related City, State and County rules and regulations.
- Ensures that safety requirements are met and followed. Responds to and solves a variety of emergency situations related to arts and cultural programming and events.
- Supervises program area(s) activities, maintains records, analyzes information and data, and formulates a variety of recommendations and reports.
- Works with the staff to issue contracts and permits, obtain and review insurance documentation, and monitor contract compliance.
- Participates in the development of long-range plans and objectives of the Cultural Affairs Division.
- Performs other related duties, as assigned.

**Requirements**:
**KNOWLEDGE, SKILLS, AND ABILITIES**

**Knowledge of**:
Cultural policy, standards, practices and issues
- Principles of cultural arts program development for diverse communities
- Visual, performing, literary and design arts fields
- Supervisory principles and practices
- Community outreach and marketing strategies
- Principles and practices of budgeting, including basic bookkeeping and accounting procedures
- Principles and practices of program and event scheduling and booking
- Complaint resolution techniques
- Effective customer service techniques
- Principles of employee supervision
- Principles of report writing
- Management and Programming of Cultural and Community Facilities:

- Principles of facility operations
- Principles and practices cultural and art event production of varying sizes and scopes for the community
- Sound systems and theatrical lighting systems
- Public safety and emergency response
- Laws and regulations governing public assembly
- Grants/Special Events:

- Principles of grants reporting
- Principles of special event planning, production and marketing
- Public Art:

- Public art project management standards and practices
- Artist selection procedures
- Collection management and conservation standards and practices

**Ability to**:

- Communicate effectively, both orally and in writing
- Establish and maintain effective and cooperative working relationship with a wide variety of people including cultural groups, youth, volunteers, co-workers, contractors, vendors, and the general public
- Negotiate contracts
- Analyze and solve problems independently and in a timely manner
- Work within tight, frequentl

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