Court Data Analyst/administrative Assistant

3 weeks ago

Portland, United States State of Maine Judicial Branch Full time

**Court Data Analyst/Administrative Assistant**

**General Summary**:

**Essential Job Functions**:*
- Participates in the development of new and revised statistical and management reports, including fiscal year/calendar year annual summaries, trend reports, quarterly case aging and clearance reports, pending case lists, and other reports requested by the Manager of CADRES and Manager of the FDP, for the Maine Supreme Judicial Court, Trial Court Chiefs, State Court Administrator, and other administrators.
- Confers with administrators and program managers to develop and identify data reporting requirements, reports back on data clean-up progress, and assists with the development of tools to translate court information into directions for case processing.
- Assists the Office of Information Technology in specification development for reports from or updates to the Alternative Dispute Resolution Information System (ADRIS) database. Tests functionality of periodic upgrades to ADRIS.
- Analyzes data produced in court and related management reports.
- Compiles, organizes, and analyzes statistical information regarding cases and mediation operations.
- Participates in data audits and docket standards development.
- Assists in the development of information for the annual reports and other Judicial Branch publications, including responding to data requests.
- Develops new visualization tools for Judicial Branch data.
- Inputs, compiles, generates, and analyzes data in spreadsheets and databases, specifically Excel and FileMaker Pro, to enhance record-keeping, track statistics, and generate periodic reports.
- Assists with data mapping and report format and design related to Odyssey, the digital case management and e-filing system, as well as MEJIS.
- Utilizes and maintains a custom-designed database (ADRIS) to retrieve and organize data on court based mediation services for reports to track program statistics.
- Communicates with court staff, independent contractors, and the public about specific data, statistics, reports, and systems operations.
- Provides administrative support, including preparing reports and meeting minutes, maintaining mediator rosters in FileMaker databases, and office management tasks, as needed.
- Provides basic assistance and technical support for staff and independent contractors regarding use of a custom-designed database (ADRIS), the statewide digital case management system, ZOOM videoconference, and equipment used to provide court and court-adjacent services, including scanners, printers, and telephones.
- Maintains and updates CADRES and FDP mediator resources, including program-specific websites.
- Provides organizational, technical, and clerical support for various meetings, presentations, and continuing education programs, including the use of PowerPoint, ZOOM, and video editing.
- Assists with other administrative and office functions and acts as backup to other administrative personnel as needed.

**Other Duties and Responsibilities**:

- Performs other duties as required.

*The above list is intended to describe the general nature and level of work being performed by employees in this classification. A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned.

**Minimum Education/Skills/Experience/Training Required to be Considered for Employment**:

- Bachelor’s degree from an accredited college/university.
- One year of strong statistical data experience.

**Skills/Experience/Training Required to Adequately Perform Job Duties**:

- Knowledge of the organization and operations of court systems.
- Demonstrated experience in statistical tracking, interpretation, analysis, and reporting.
- At least one year of experience in the development and generation of statistical reports, visual representation of data, and statistical analysis.
- Direct experience in developing and analyzing court or other organizational management data preferred. Understanding of legislation, statutes, court orders, court rules, and administrative orders.
- Ability to conduct independent research and engage in creative problem-solving.
- Ability to meet deadlines and respond to situations requiring immediate resolution, organize work amid competing priorities, and work effectively in a high-pressure environment.
- Demonstrated excellent communication skills (both written and verbal), meeting facilitation, interpersonal skills, and analytical skills.
- Demonstrated critical thinking skills and detailed technical writing skills.
- Advanced skills in Excel spreadsheets, formulas, graphs, and tables.
- Ability to interact effectively and work collaboratively with judges, administrators, computer programmers, and others.

**Physical and Mental Demands**: (include but are not limited to:)

Physical and mental ability to perform tasks in an office or courtroom environment requiring frequent and/or sustained periods of standing, sitting, walking;

  • Term Law Clerk

    3 weeks ago

    Portland, United States Oregon Bankruptcy Court Full time

    Main content Job Details for Term Law Clerk Court Name/Organization: Oregon Bankruptcy Court Overview of the Position: Assist the judge during court hearings and with drafting related opinions and orders, including research, proofreading and cite-checking. Perform substantive review and processing of proposed orders, chapter 13 cases scheduled for...

  • Data Analyst

    3 days ago

    Portland, United States Precoa Full time

    Description Position at Precoa Data Analyst Enable enhanced decision-making in a dynamic company You’re a master of creatively communicating with data and numbers. You pride yourself on your “figure it out” mentality and ability to collaborate in a fast-paced environment with a diverse set of stakeholders. Are you...

  • Data Analyst

    4 days ago

    Portland, United States Precoa Full time

    Description Position at Precoa Data Analyst Enable enhanced decision-making in a dynamic company You're a master of creatively communicating with data and numbers. You pride yourself on your "figure it out" mentality and ability to collaborate in a fast-paced environment with a diverse set of stakeholders. Are you ready to grow your data analytics...

  • Data Analyst

    7 days ago

    Portland, United States Precoa Full time

    Job DescriptionJob DescriptionData AnalystEnable enhanced decision-making in a dynamic company You’re a master of creatively communicating with data and numbers. You pride yourself on your “figure it out” mentality and ability to collaborate in a fast-paced environment with a diverse set of stakeholders. Are you ready to grow your data analytics...

  • Data Analyst

    3 days ago

    Portland, OR, United States Precoa Full time

    Description Position at Precoa Data Analyst Enable enhanced decision-making in a dynamic company You’re a master of creatively communicating with data and numbers. You pride yourself on your “figure it out” mentality and ability to collaborate in a fast-paced environment with a diverse set of stakeholders. Are you ready to grow your data...

  • Legal Administrative Assistant

    4 weeks ago

    Portland, United States Pierce Atwood Full time

    Legal Administrative Assistant [Business] - Portland, ME Pierce Atwood LLP seeks an experienced legal administrative assistant to join our Business Practice Group. **Responsibilities** - Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are...

  • Data Analyst/Operational Analyst

    4 weeks ago

    Portland, Oregon, United States Portland General Electric Company Full time

    Job Function: In this role, you'll track metrics and analyze data to promote operational efficiency and inform business decisions.Key Job Information Operational Analyst 6699 Grade 6 and Data Analyst 7136 Grade 6Career Level: P2 Intermediate Professional Requires expanded professional-level knowledge and experience in own area; incumbents continue to acquire...

  • Data Analyst/Operational Analyst

    4 weeks ago

    Portland, United States Portland General Electric Company Full time

    Job Function: In this role, you'll track metrics and analyze data to promote operational efficiency and inform business decisions. Key Job Information Operational Analyst 6699 Grade 6 and Data Analyst 7136 Grade 6 Career Level: P2 Intermediate Professional Requires expanded professional-level knowledge and experience in own area; incumbents...

  • Data Analyst

    3 days ago

    Portland, OR, United States Precoa Full time

    Data Analyst You're a master of creatively communicating with data and numbers. Are you ready to grow your data analytics abilities and benefit your long-term career? Imagine if you could create a tangible impact for a rapidly growing data-driven company dedicated to providing peace of mind for families! As a Data Analyst, you're essential in serving...

  • Data Reporting Analyst Senior

    1 week ago

    Portland, United States Cambia Health Solutions Full time

    Data Reporting Analyst Senior - Mental Health ParityRemote in ID, OR, UT, WAPrimary Job PurposeThe Mental Health Parity Data Reporting Analyst serves as a Mental Health Parity Addiction and Equity Act (MHPAEA) data and analytics technical resource and content expert. This role delivers data evaluation to support strategy and action, utilizes operational data...

  • Data Reporting Analyst Senior

    2 weeks ago

    Portland, United States Cambia Health Solutions, Inc Full time

    Data Reporting Analyst Senior - Mental Health ParityRemote in ID, OR, UT, WAPrimary Job PurposeThe Mental Health Parity Data Reporting Analyst serves as a Mental Health Parity Addiction and Equity Act (MHPAEA) data and analytics technical resource and content expert. This role delivers data evaluation to support strategy and action, utilizes operational data...

  • Litigation Legal Administrative Assistant

    3 weeks ago

    Portland, United States Snell & Wilmer L.L.P. Full time

    Snell & Wilmer currently has an opening for a  Legal Administrative Assistant  within our  Litigation Practice Group in the Portland office. You will calendar, docket, send out correspondence, take in paperwork, manage and reconcile payments, assist with filings, and perform all other duties assigned. The successful candidate will be able to handle...

  • Administrative Assistant IV

    2 weeks ago

    Portland, United States Cambia Health Solutions, Inc Full time

    Administrative Assistant IVHybrid work opportunity within Portland, OR Primary Job Purpose:The Administrative Assistant IV generally provides administrative assistance and secretarial support to directors and above.Responsibilities:Provides administrative assistance/secretarial support (most of which will be complex and/or of a confidential nature) including...

  • Property Administrative Assistant #103

    2 weeks ago

    Portland, United States Cal-Am Properties Inc Full time

    Job DescriptionJob DescriptionFormed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities, and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component of our total success. Everyone at Cal-Am is continually working today...

  • Clinician - Substance Use Treatment & Recovery Courts

    2 weeks ago

    Portland, United States Maine Health Full time

    Per Diem 165 Lancaster Street Behavioral Health Day/Evening ~ Per Diem / As Need Position ~ Maine state licensure to practice as a LCSW, LMSW-CC or LCPC is required Position highlights: * A unique opportunity to join a growing team providing team-based care to individuals with substance use disorders involved with the Treatment and Recovery Courts *...

  • Accounting Administrative Assistant

    1 week ago

    Portland, United States JD Fulwiler & Co Insurance Full time

    Job DescriptionJob DescriptionWe are seeking an Accounting Administrator! You will be responsible to assist with Vendor and Carrier Payables and Receivables.Qualifications:Accounting/Auditing/Data Analysis experiencePrior experience in Insurance Accounting is a huge plus.Prefer an associate or bachelor's degree in Accounting, Finance, or a relevant...

  • Legal Assistant

    3 weeks ago

    Portland, United States Preti Flaherty Full time

    Legal Assistant Preti Flaherty’s Legal Assistants play a key role in advancing the mission and goals of the Firm by providing key administrative and other support to their attorneys. The Legal Assistant performs legal and social science research, drafts research memoranda, prepares court documents and correspondence, and proofreads and checks citations for...

  • Legal Assistant

    3 weeks ago

    Portland, United States Preti Flaherty Full time

    Legal Assistant Preti Flaherty’s Legal Assistants play a key role in advancing the mission and goals of the Firm by providing key administrative and other support to their attorneys. The Legal Assistant performs legal and social science research, drafts research memoranda, prepares court documents and correspondence, and proofreads and checks citations for...

  • Paralegal/legal Assistant

    6 days ago

    Portland, United States Morae Global Full time

    Law Firm End User Support - Contract to Hire Morae Global Corporation seeks to find the best and the brightest people - those who understand what it takes to deliver top quality solutions for our clients. We are currently seeking a highly motivated and experienced Paralegal/Legal Assistant to join our team at the Portland, ME US Attorney's Office. This is...

  • Clinician - Substance Use Treatment & Recovery Courts

    2 weeks ago

    Portland, United States Maine Medical Center Full time

    Summary ~ Per Diem / As Need Position ~ Maine state licensure to practice as a LCSW, LMSW-CC or LCPC is required Position highlights: A unique opportunity to join a growing team providing team-based care to individuals with substance use disorders involved with the Treatment and Recovery Courts Join a skilled, collaborative, supportive and fun team...