Administrative & Project Specialist

3 weeks ago

Baltimore, United States Johns Hopkins University Full time

The Tobacconomics team is seeking an **_Administrative & Project Specialist_** to support the team in day-to-day operations. This position will monitor and complete purchases, process routine financial transactions, process travel reimbursements, and enter basic financial data into university systems. The specialist must be organized, professional, and comfortable working independently.

**Specific Duties & Responsibilities**:

- Support Project Administrator and Tobacconomics team in day-to-day operations of large-scale research project with international focus. Work closely with Project Administrator to assess project needs, create workplan, and execute in a timely fashion.
- Facilitate subaward logistics in SWiFT as assigned by Project Administrator; may also include the creation of purchase order, payment of invoices, and correspondence with subaward contacts needed.
- Facilitate complex agreements as assigned by Project Administrator, including master consulting agreements, independent contractor agreements, and other arrangements of a similar complexity.
- Responsible for processing independent contractors for the team based on project needs.
- Process PO and non-PO invoices in a timely and accurate manner.
- Track documents from creation to payment and trouble shoot any problems that may occur.
- Manage all domestic and international travel arrangements and itineraries. Process Concur reimbursements prior to and after travel, and local travel reimbursements in accordance with JHU and Federal Guidelines.
- Process shopping carts in SAP, track purchasing orders, create good receipts and ensure that staff and faculty receive goods that they have ordered.
- Create new vendors in SAP.
- Serve as liaison between the Tobacconomics team and University departments such as Procurement, Accounts Payable, and other areas.
- Additional duties as assigned.

**Additional Knowledge, Skills & Abilities**:

- General knowledge of accounting and budgeting theory and practices preferred. General knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices required.
- Ability to manage competing priorities and work in a complex, fast-paced, demanding environment.
- Experience with SAP, Concur, SWiFT, Zoom, and Microsoft teams preferred.
- Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
- Ability to maintain confidentiality.
- Ability to prioritize own work as needed.
- Work constructively as part of a team.

**Minimum Qualifications**
- Bachelor's degree
- Five years in providing high level expertise
- Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Specialist
Job Posting Title (Working Title): Administrative & Project Specialist
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,300 - $93,500 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 9 am - 5 pm
Exempt Status: Exempt
Location: Remote
Department name: HBS- IGTC-Internat'l Glbl Tobacco Cntrl
Personnel area: School of Public Health

  • Invoicing Specialist

    4 weeks ago

    Baltimore, United States Maryland Department of Transportation Full time

    **INTERVIEW & HIRE ANNOUNCEMENT** **State Highway Administration** **Baltimore City** **Invoicing Specialist** (Administrative Specialist III)** **Grade 12 (2043) SP# 24-61.2-05** **(Competitive Contractual)** *** **This is a contractual position, which offers some state paid benefits.** The State Highway Administration's Office of Structures (OOS)...

  • Project Administrator

    1 month ago

    Baltimore, United States Gannett Fleming, Inc. Full time

    : **Our Construction Services Corporate Business Group is currently looking for a Project Administrator or Project Management Assistant to work as part of our Owings Mills, MD office!** As a Project Management Assistant, you will be a critical person on the project management team helping to successfully deliver projects to state and local government...

  • administrator i

    4 days ago

    Baltimore, Maryland, United States State of Maryland - DPSCS OSEC Administrative Services Full time

    Introduction\r GRADE16 \r LOCATION OF POSITIONOffice of the Secretary-Office of Data, Policy and Grants\r6776 Reisterstown Road, Suite 304\rBaltimore, Maryland 21215�\r Main Purpose of JobWithin the Office of Data, Policy, and Grants, a Policy Support Specialist is one of three specialized levels of policy work. An individual in the position serves as a...

  • Project Administrator

    1 month ago

    Baltimore, United States Allstate Carpet Care, Inc Full time

    Job Type Full-time Description The Project Administrator assists with all administrative aspects of the project from start to finish. Assisting the project manager in ensuring the project stays on track and meets quality standards. This role is responsible for reviewing project contracts, obtaining pricing for materials, creating submittal packages,...

  • Project Administrator

    1 month ago

    Baltimore, United States Ability Rehab Associates Full time

    We are looking for dedicated and skilled individuals who can effectively manage projects and ensure their successful completion. This position is open to applicants located in the United States only. As a Project Administrator, you will be responsible for coordinating project activities, communicating with team members, clients, and stakeholders, and...

  • Program Administration Specialist

    3 days ago

    Baltimore, United States Barrow Wise Consulting, LLC Full time

    Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today. Responsibilities:...

  • Invoicing Specialist

    3 weeks ago

    Baltimore, United States Maryland Department of Transportation Full time

    INTERVIEW AND HIRE ANNOUNCEMENT(COMPETITIVE CONTRACTUAL)State Highway Administration Baltimore City Grade 12 (2043) SP#24-61.2-05 Invoicing Specialist (Administrative Specialist III)YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION THE RECONS Administrative Specialist, Specialist, Administrative, Processing, Contracts, High School

  • Program Administration Specialist

    20 hours ago

    Baltimore, United States Barrow Wise Consulting, LLC Full time

    Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today. Responsibilities: ...

  • Program Administration Specialist

    2 weeks ago

    Baltimore, United States Barrow Wise Consulting, LLC Full time

    Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today. Responsibilities: ...

  • Program Administration Specialist

    1 week ago

    Baltimore, United States Barrow Wise Consulting Full time

    Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today.Responsibilities:...

  • Project Control Specialist

    3 days ago

    Baltimore, United States Barrow Wise Consulting, LLC Full time

    Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today.Responsibilities:...

  • Project Administrator

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins Medicine Full time

    Join an amazing global healthcare organization Excellent compensation package Awesome benefits, including dependent tuition reimbursement Location: 1812 Ashland Avenue, Baltimore, MD 21205Shift: Full Time (40 hours) On site, Non-clinicalDay Shift, 8:00am - 4:30pm Exempt, Pay Grade: NLPosition Summary:The Project AdministratorIdentifies, captures, and...

  • EVS Project Relief Specialist

    2 weeks ago

    Baltimore, Maryland, United States Loyola University Maryland Full time

    Position Details: This Environmental Services Project Relief Specialist is scheduled to work Monday – Friday 11PM – 7:30AM. The Project Relief Specialist is responsible for special cleaning projects and filling in for Environmental Services Technicians. They will clean all types of floor surfaces and operate machines to burnish or scrub floors and...

  • Project Administrator

    2 weeks ago

    Baltimore, United States Johns Hopkins Medicine Full time

    Join an amazing global healthcare organization! Excellent compensation package! Awesome benefits, including dependent tuition reimbursement! Location: 1812 Ashland Avenue, Baltimore, MD 21205 Shift: Full Time (40 hours) – ON-SITE Day Shift, 8:00am - 4:30pm Exempt Position Summary: In this non-clinical position the Project...

  • Project Administrator

    2 weeks ago

    Baltimore, Maryland, United States Johns Hopkins Medicine Full time

    Join an amazing global healthcare organization Excellent compensation packageAwesome benefits, including dependent tuition reimbursement Location: 1812 Ashland Avenue, Baltimore, MD 21205Shift: Full Time (40 hours) – ON-SITEDay Shift, 8:00am - 4:30pmExempt Position Summary:In this non-clinical position the Project Administrator:Collaborates with executive...

  • Project Control Specialist

    22 hours ago

    Baltimore, United States Barrow Wise Consulting, LLC Full time

    Enjoy problem-solving, need a venue to display your creativity, and emerging technologies pique your interest; if so, Barrow Wise Consulting, LLC is for you. As a multi-disciplined leader, you understand the gifts that set you apart from everyone else. Demonstrate innovative solutions to our clients. Join Barrow Wise Consulting, LLC today. Responsibilities: ...

  • Testing Project Control Specialist

    2 weeks ago

    Baltimore, United States Page Mechanical Group Inc Full time

    Project Control Specialist works closely with the Project Manager in the execution of Information Technology projects. Responsibilities include but are not limited to: Evaluating and monitoring project progress Create test plans, test scripts, and plan projects based on the analysis of technical requirements. Review functional specifications Create/review...

  • Labor Relations Specialist

    2 weeks ago

    Baltimore, United States Maryland Department of Transportation Full time

    MARYLAND TRANSIT ADMINISTRATION - Labor Relations Specialist (Administrator III) (2588) Grade 18 Career Service. Open to all qualified applicants - - Position Specific Recruitment - - - - ACCEPTING ONLINE APPLICATIONS ONLY - - - - Bilingual applicant Relations, Labor Relations, Specialist, Administrator, High School, Staff, Business Services

  • Program Specialist

    1 week ago

    Baltimore, United States Kennedy Krieger Institute Full time

    Overview The Program Specialist I is responsible for coordinating the on-boarding of all Fellows, Trainees and Work Study Students including processing payroll, appointments, benefits, visas, orientations, etc. This staff member is responsible for creating/tracking the annual stipend budget, developing/updating all registration and orientation materials,...

  • administrative specialist iii

    2 weeks ago

    Baltimore, Maryland, United States State of Maryland - Maryland State Retirement and Pension Systems Full time

    IntroductionThe Maryland State Retirement Agency is the administrator of the Maryland State Retirement and Pension System.� The System is a multi-employer, public employees' benefit retirement system composed of twelve (12) separate retirement and pension systems with additional plan components, covering approximately 193,000 active members and more than...