Human Resources Technician #87-24

2 weeks ago

Costa Mesa, United States Newport-Mesa Unified School District Full time

**The Vacancy, Basic Function, Minimum Qualifications**:
**THE VACANCY**:
There are currently two vacancies in the Human Resources Department (working 8 hours per day, 5 days per week, 12 months per year).

**BASIC FUNCTION**:
Under the direction of an assigned supervisor, perform various technical duties and assist prospective and current classified and certificated personnel; process requisitions to complete employment, termination and payroll processes; input employee information into an assigned database; maintain and update a variety of reports and documents; oversee and assist with the organization of the certificated and classified professional growth programs; process hiring activities for classified, certificated employees and unclassified employees; audit and adjust longevity, step and shift differential increases as required; provide assistance with employee testing; oversee the processing of substitutes.

**DISTINGUISHING CHARACTERISTICS**:
The Human Resources Technician is the entry-level classification in this series. Incumbents perform a variety of technical duties and provide assistance to prospective and current employees. The Lead Human Resources Technician is the lead level classification. Incumbents participate in the day-to-day Human Resources Technician responsibilities and are responsible for training, assisting and providing work direction.

**MINIMUM QUALIFICATIONS**:
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level coursework in business administration, secretarial science, or a related field and three years of increasingly responsible secretarial or personnel-related experience.

**Examination Procedures And Information**:
**THE EXAMINATION**:
Exam Weight
Supplemental Questions**:Qualifying**
Performance Examination: 5 minute typing test at 30 net wpm**:Qualifying**
Computer Skills Test**:Qualifying**
Written Examination**:50%**
Qualifications Appraisal Interview**:50%**

Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.**Responsibilities**:
**REPRESENTATIVE DUTIES**:
ESSENTIAL DUTIES:
Process requisitions to complete employment, termination and payroll processes; calculate and approve salaries; assure accuracy of inputted data.

Input employee information into an assigned database; create identification numbers; process benefits orientation information; distribute and collect relevant documents.

Maintain and update a variety of reports and documents; generate letters and complete forms for verification of employment, EDD Response Forms, PARS distribution forms and separation forms; maintain a variety of reports, correspondence and registers regarding leaves of absence for certificated and classified employees as assigned by the position.

Oversee and assist with the organization of the certificated and classified professional growth programs; audit and update professional growth files; recommend column moves for certificated employees and professional growth payments for classified employees.

Process hiring activities for classified employees and athletic assistants; schedule interviews and appointments; interpret and explain District hiring policies and guidelines; establish and calculate start and probation dates; provide orientations regarding contract details and responsibilities; process and complete requisitions, fingerprint forms and other required documents.

Maintain seniority lists, personnel files, miscellaneous earnings, unemployment information, evaluations and other employee information of assigned employee groups; determine salary including longevity and shift differentials and forward to payroll for processing.

Audit and adjust longevity, step and shift differential increases as required; generate worksheets to determine adjustments.

Provide assistance with employee testing; score scantron tests; provide administrative support for oral interviews; prepare related documents; locate and request panelists.

Oversee the processing of substitutes; collaborate with school sites, teachers and Credentials Department to assure proper certification for long and short-term assignments; process related paperwork; coordinate substitutes for classified personnel to assure campus coverage; maintain school site substitute lists, preferences, exclusions and seniority.

Serve as a technical resource to staff, faculty and the public regarding Human Resources functions; respond to inquiries; explain and interpret laws, rules, regulations and contract language.

Receive and distribute mail as required.

Operate a variety of standard office equipment, including a computer and assigned software.

OTHER DUTIES:
Perform related duties as assigned.

**KNOWLEDGE AND ABILITIES**:

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