Front Desk Coordinator/hr Assistant

2 weeks ago


Melville, United States Logistics and Distribution Company Full time

**Responsibilities and Duties**:

- Welcome and assist guests/clients as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).
- Order front office supplies and keep an inventory of stock.
- Update calendars and schedule meetings for executives.
- Arrange travel and accommodation and prepare vouchers.
- Keep updated records of office expenses and costs.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
- Order lunch for clients as needed.
- Assist HR with admin duties as assigned.

**/On-site**

**Qualifications/Preferred Requirements**:

- Exceptional Interpersonal Skills, Phone Etiquette and Appointment Scheduling
- Excellent communication, written and verbal skills
- Excellent organizational skills
- Professional attitude and appearance
- Multitasking and time-management skills, with ability to prioritize tasks
- Ability to work independently and as part of a team
- Ability to be resourceful and proactive when issues arise
- Ability to handle confidential information with discretion
- Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite and Mac
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Customer service focused attitude
- High school degree: additional certification in Office Management is a plus
- Able to contribute positively as part of a team, helping with various tasks as required.
- Bilingual (English and Spanish) a plus

**Benefits package**:

- Paid Vacation
- Holidays
- Medical
- Dental
- Vision
- Life Insurance
- 401K

**Schedule**:

- Monday - Friday
- 9AM -5:30PM

Pay: From $22.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 2 years (preferred)

Work Location: In person


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