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Administrative Assistant 1, or Trainee 1, or

4 months ago

Oneonta, United States College at Oneonta Full time

**Minimum Qualifications**

Minimum Qualifications:
Competitive Qualifications:

OR

OR
Non-competitive Qualifications (NY HELPS):

- competitive minimum qualifications for this position.

OR
Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Preferred Qualifications:

- Demonstrate a proactive and self-motivated approach to work.
- Effective in a team environment
- Strong oral and written communication
- Detail Oriented
- Ability to effectively use Microsoft Outlook for scheduling
- Actively anticipates workload and upcoming projects to ensure timely and efficient completion.
- Ability to build effective working relationships with individuals at all levels of the organization

**Duties Description**
- Perform administrative duties for the Associate Vice President of Facilities and for the Facilities Department as required such as scheduling meetings and assisting with preparation of documents.
- Maintain the department staff calendar in Outlook.
- Check in visitors and issue temporary visitor parking permits.
- Use Visa procurement card in relation to purchase order requisitions and reconcile purchases with Visa statement.
- Input purchases into the SUNY online system and process subsequent invoices received for payment.
- Process subsequent invoices received for payment.
- Keep and maintain meeting notes for facilities department meetings.
- Make travel arrangements for facilities staff; Create and submit travel authorization paperwork.
- Order and receive office supplies.
- Mail various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
- Operate office equipment such as printers, scanners & Copiers and arrange for equipment repairs
- Assist in the office area when needed.

**Additional Comments**

Some positions may require additional credentials or a background check to verify your identity.