Administrative Assistant 2

2 weeks ago


Phoenix, United States State of Arizona Full time

ATTORNEY GENERAL (DEPT OF LAW)

**ADMINISTRATIVE ASSISTANT 2**

Job Location:
Address: 15 S 15TH AVE PHOENIX AZ

Posting Details:
**Salary**: $40,000 - $45,000

Grade: 15

Closing Date: Until Filled

Job Summary:
The Arizona Attorney General’s Office State Government Division/Liability Management Section is seeking an Administrative Assistant II.
Remote Options: This position may be eligible for Remote Work two days a week.
- The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance._

Job Duties:
Performs administrative support tasks for staff and attorneys in the Liability Management Section. Duties include scanning, copying and filing of correspondence, pleadings, and other documents; receiving and distributing incoming/outgoing US mail, E-mails, Minute Entries, and faxes; data entry in case management system; downloading electronic documents into case management system; closing and archiving case files; drafting correspondence; generating reports; maintaining inventory of office and copy supplies; assisting with various special projects; providing back-up to other administrative assistants in the section; and other duties as assigned.

Knowledge, Skills & Abilities (KSAs):
Knowledge of administrative support procedures, techniques and equipment.
Knowledge of the attorney/client relationship, including the need for confidentiality and discretion.
Knowledge of the practice of law and the need to ensure work coverage or completion.
Skill in performing complex, routine and non-routine administrative duties.
Skill in effective oral and written communication.
Skill in grammar, punctuation, spelling and basic editing.
Skill in dealing with details and confidential information.
Skill in interpersonal relations and effectively dealing with others.
Ability to work independently and utilize sound judgment.
Ability to organize and prioritize work.
Ability to follow procedures in a law office environment.
Ability to get along and work well with others.

Selective Preference(s):
Two years of experience as an Administrative Assistant.

Pre-Employment Requirements:

- If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: _Driver’s License Requirements._

**Benefits**:
The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
- By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion._

Retirement:

- Positions in this classification participate in the Arizona State Retirement System (ASRS).
- Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.



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