Front Desk Administrative Assistant
4 weeks ago
Architecture/Construction firm seeking to hire a full-time Office Assistant/Receptionist to assist and manage the front desk. They will work closely with our administrative assistant and office manager with daily clerical tasks and project management.
Job Duties:
- Greet our incoming vendors or clients
- Answering phones and directing calls to the appropriate staff members
- Filing, photocopying, collating, faxing, preparing mail, preparing documents and other forms
- Some data entry
- Scheduling appointments
- Scanning forms and documents
- Handling appointment reminders for Owners
- Upkeep / organization of the office
- Performing related duties and responsibilities as required by the office manager
- Project management and follow up with vendors and clients
Qualifications; Skills:
- Administrative/Receptionist experience required
- Punctual
- Excellent typing and organizational skills
- Ability to work with mínimal supervision
- Proficient with Microsoft Office (Excel, Word, Outlook)
- Excellent communication skills
- Possess and project a positive attitude
- Ability to multitask
- Have excellent people skills and be outgoing
- Professional appearance
- Bilingual
- English/Spanish preferred++
Work schedule will be Monday
- Friday 8:30am - 5:00pm.
Pay: $18.00 - $20.00 per hour
Expected hours: No more than 40 per week
**Benefits**:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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