Administrative Assistant

1 week ago

Chicago, United States Hyatt Corporate Office, Chicago Full time

Summary

**The Opportunity**

Hyatt seeks an enthusiastic Administrative Assistant II to join our Hyatt Studios team where you’ll join a team of 15 field professionals who love what they do. In this role, you will be collaborating closely with the broader Growth team where you’ll be instrumental in continuing to make Hyatt a leading hospitality company. You will be part of a team passionate about diversity, equity, and inclusion, committed to nurturing curiosity and new skills and building connections with stakeholders, colleagues, and guests across the organization.

**Who We Are**

At Hyatt, we believe in the power of belonging and creating a culture of care, where our colleagues become family. Since 1957, our colleagues and guests have been at the heart of our business and helped Hyatt become one of the world's best and fastest-growing hospitality brands. Our transformative growth and the addition of new hotels, brands, and business lines can open the door for exciting career and growth opportunities for our colleagues.

As we continue to grow, we never lose sight of what’s most important: People. We turn trips into journeys, encounters into experiences, and jobs into careers.

**Why Now?**

This is an exciting time to be at Hyatt. We are growing rapidly and are looking for passionate changemakers to be a part of our journey. The hospitality industry is resilient and continues to offer dynamic opportunities for upward mobility, and Hyatt is no exception.

**How We Care for Our People**

Our purpose sets us apart—to care for people so they can be their best. Every business decision is made through the lens of our purpose, and it informs how we have and will continue to support each other as members of the Hyatt family. Our care for our colleagues is the key to our success. We’re proud to have earned a place on Fortune’s prestigious 100 Best Companies to Work For® list for the last ten years. This recognition is a testament to how our Hyatt family continues to come together to care for one another, our commitment to a culture of inclusivity, empathy, and respect, and making sure everyone feels like they belong.

**We’re proud to offer exceptional corporate benefits which include**:

- Annual allotment of free hotel stays at Hyatt hotels globally
- Flexible work schedules
- Work-life benefits including well-being initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
- A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
- Paid Time Off, Medical, Dental, Vision, 401K with company match

**Our Commitment to Diversity, Equity, and Inclusion**

Our success is underpinned by our diverse, equitable, and inclusive culture and we are committed to diversity across the board—from whom we hire and develop, the organizations we support, and whom we buy from and work with.

Being part of Hyatt means always having space to be you. Our global teams are a mosaic of cultures, ethnicities, genders, ages, abilities, and identities. We constantly strive to reflect the world we care for with teams that achieve and grow together. To learn more about our commitments to DE&I, please visit the Why Hyatt section of the Hyatt career page.

**Who You Are**

**The Role**

Under general guidance, this individual will provide a high level of administrative support in the form of, but not limited to, calendar management, conference calls, greeting guests, and meeting/event planning. Coordinate and manage US and international travel arrangements (flights, hotel reservations, travel visas). This individual will also assume ownership of key pieces of the Hyatt Studios team’s operations and will facilitate communications to the staff and gather information as needed as well as liaise with a variety of functions throughout the organization.

**Responsibilities**
- Coordinate meetings and events on-site and off-site.
- Draft, edit or proofread correspondence as needed.
- Answer and screen incoming communications, relay messages as appropriate or handle requests, if possible.
- Maintain calendars, contact lists, team roster, and org charts.
- Schedule meetings, both in person and remote.
- Manage all aspects of travel arrangements and provide detailed trip itineraries.
- Create, organize, and maintain manual and computerized file systems and databases of highly confidential data.
- Invoice management, vendor relationships, and outside resources.
- Prepare and process business expense reports and payments.
- Work independently on special projects, including:

- Support scheduling and coordination of meetings with external stakeholders, including owners and operators. Take meeting minutes and responsibility for supporting the team in the visibility of action items, follow-ups, and deadlines.
- Support the operations team in documenting task lists and checklists related to Hyatt Studios hotel

  • Administrative Specialist

    2 days ago

    Chicago, United States US Assistant Secretary for Public and Indian Housing Full time

    **Duties**: As an **Administrative Specialist**, you will: - Analyze and evaluate quantitative or qualitative effectiveness of program operations in meeting established goals and objectives. Develop measurement criteria, procedures, and data collection instruments that meet the needs of assigned study. - Assist senior analysts in conducting special studies...

  • Sales Assistant

    3 weeks ago

    Chicago, United States Mesirow Financial Administrative Corp Full time

    **The Opportunity**: Mesirow is an independent, employee-owned financial services firm founded in 1937. Headquartered in Chicago, with offices around the world, Mesirow serves clients through capabilities spanning Global Investment Management, Capital Markets and Investment Banking, and Advisory Services. We are proud that our intentional culture results in...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Channel Partners Group Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities**: - Answer and direct phone...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States KD Consulting LLC Full time

    Work Hours: Monday-Friday 9AM-6PM Job Description: We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient operation of the office. Responsibilities: * Perform clerical duties, including data entry, filing, and managing documents. * Utilize QuickBooks for...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States ESPERANZA HEALTH CENTERS Full time

    Description: **Esperanza Health Centers offers benefits to all its full-time employees**: BCBS Medical PPO Plans**|** Ameritas Dental **|**Eye Med Vision**|**401K**|**Tuition Reimbursement up to $5,000 per year|10 Paid Holidays and 16 Days of Paid Time Off **Compensation (Based on experience and qualifications)**:$20.00 - $25.00 Hourly. **Schedule**:...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Strategic Innovations Consulting LLC Full time

    ### Administrative Assistant - Future Role**Location:** Chicago Area**Duration:** Pending Contract Finalization**About the Role:**SIC is anticipating future staffing needs and is currently recruiting talent for the position of Administrative Assistant. This is a proactive recruitment effort aimed at assembling a pool of qualified candidates for an upcoming...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Trilogy Behavioral Healthcare Full time

    Overview: The Administrative Assistant will provide administrative and clerical support and financial service assistance to various clinical teams/programs. They will assist in setting up systems to manage sub-contractor relationships, create effective/efficient workflows, and track needed documentation and deadlines. The Administrative Assistant will manage...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Chicago Family Health Center Inc Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative AssistantLocation: 9119 S. Exchange Ave Chicago, IL 60617Schedule: Monday - Friday 8:00am - 5:00pm We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Chicago Family Health Center Inc Full time

    Job DescriptionJob DescriptionDescription:Job Title: Administrative AssistantLocation: 9119 S. Exchange Ave Chicago, IL 60617Schedule: Monday - Friday 8:00am - 5:00pm We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief...

  • Administrative Assistant

    4 weeks ago

    Chicago, United States Pride Global Full time

    Job title: Administrative Assistant Location: Chicago, IL 60606 Duration: 6 months contract Pay rate: $23/hour to $24/hour Job Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Pride Global Full time

    Job title: Administrative Assistant Location: Chicago, IL 60606 Duration: 6 months contract Pay rate: $23/hour to $24/hour Job Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to...

  • Administrative Assistant

    1 week ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you ready to bring your hospitality skills to a vibrant and dynamic environment? A leading property management company in Chicago is on the hunt for a hospitality-focused Administrative Assistant to join the team! This position is perfect for someone who thrives in a lively setting, loves engaging with people, and is eager to launch a rewarding career in...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you ready to bring your hospitality skills to a vibrant and dynamic environment? A leading property management company in Chicago is on the hunt for a hospitality-focused Administrative Assistant to join the team! This position is perfect for someone who thrives in a lively setting, loves engaging with people, and is eager to launch a rewarding career in...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Broken Glass, Inc Full time

    Chicago Construction Company is looking for a Experience Full or Part Time Administrative Assistant. Knowledge of projects financial documentation and forms is a must. Minimum knowledge in QuickBooks and Procore is required but not. Other duties may be required as assigned. Salary depends upon experience. Applicants without commercial administrative...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Distinctive Schools Full time

    **Position Title**:Administrative Assistant **Location**: Loomis Elementary 9535 S Loomis St, Chicago, IL 60643 **Reports to**:Campus Operations Manager **Salary Range**:Starting at $42,029, commensurate with experience **F.T.E**:1.0 | Regular Full Time **Start Date**:August 2024 Distinctive Schools creates diverse, joyful, welcoming communities rooted in...

  • Administrative Assistant

    1 week ago

    Chicago, United States Prosper Financial LLC Full time

    Summary:We are seeking a highly organized and proactive Administrative Assistant to join our team. The Administrative Assistant will support the owner, officer and staff through a variety of tasks related to organization and communication. The successful candidate will be self-motivated, detail-oriented, and able to prioritize tasks...

  • Administrative Assistant

    2 months ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: Administrative Assistant (Non-Profit) 100% on site, Contract to HireLocation: Chicago, ILPosition Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide crucial administrative support to ensure the smooth operation of our organization. This role offers an...

  • Administrative Assistant

    3 weeks ago

    Chicago, United States Alliance Ground International Full time

    Job Description: Alliance Ground International (AGI) is one of the largest independently owned ground handling company providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground...

  • Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Alliance Ground International Full time

    Job Description:Alliance Ground International (AGI) is one of the largest independently owned ground handling company providing services to 100+ airlines in 61 airports across the U.S. and Canada. We are the home to over 12,000 team members supporting over 1.5B Kilos and over 400K departures. Our Ground division has a strong reputation in aviation ground...

  • Administrative Assistant

    2 weeks ago

    Chicago, United States OSPOKO LLC Full time

    **Assistant Property Manager** **Primary duties include but are not limited to**: Assisting with appointment scheduling and calendar maintenance. Responsible to inventory and ordering supplies and equipment. Responsible for efficient and timely reporting of all administrative files and report as well as perform light bookkeeping functions as...