Manager, Administrative Support
3 weeks ago
**NYU Langone Health** is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _nyulangone.org_, a_nd interact with us on _LinkedIn_, _Glassdoor_, _Indeed_,_ _Facebook_, _Twitter_, _YouTube_ and _Instagram_._
**Position Summary**:
We have an exciting opportunity to join our team as a Manager, Administrative Support.
**Responsibilities**:
- Manages staff with responsibility for all personnel related activities with the authority to hire, train, evaluate, discipline, and terminate. Delegates NMASS assignments efficiently and monitors them through completion, defining expected outcomes and time parameters to employees.
- Performs other duties as assigned
- Prepares a variety of original communications, reports, charts, and written documents for leadership.
- Manages Nursing Administration procurement and requisition processes. Exercises judgement as it relates to fiscal responsibilities. Researches and resolves questions related to requisitioning. Manages complex procurement processes. Coordinate and track fiscal year capital submission and procurement. Collaborates with various departments to obtain vendor quotes as needed.
- Manages complex time reporting and ensures accuracy of data. Researches and resolves questions related to processing of payroll information.
- Manages, initiates, monitors, and as needed troubleshoots HR/Payroll transactions in appropriate systems (Kronos, MSS, Hyperion). Responsible for the management of positions, running and analyzing reports and present findings/trends on various position/personnel issues from MSS.
- Establishes NMASS administrative procedures to be followed. Develop and maintain a centralized Nurse Manager administrative support system. Maintains a portfolio of centralized NMASS projects and exercises judgment to assist in planning, preparation organizing, analyzing, coordination, and delivery of department projects, programs, initiatives.
- Evaluates staff performance, approaching the performance review process constructively and conducts it in accordance with Human Resources and departmental guidelines and procedures. Offers continuing guidance and assistance to employees on work activities, procedures, and performance-related issues as appropriate. Ensures leadership is kept aware of performance of each employee on an ongoing basis. Addresses any performance related issues promptly.
**Minimum Qualifications**:
To qualify you must have a A Bachelor's degree in public health, business administration, healthcare administration, communications, or related field.
At least 3-5 years of previous experience in administering office operations and project coordination required, preferably in a healthcare setting. Supervisory experience required.
**Preferred Qualifications**:
Master's degree. Experience working in large, complex organizations is a plus. Excellent interpersonal skills.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $67,771.14 - $101,850.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
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