Administrative Assistant 1

2 weeks ago

Evanston, United States Northwestern University Full time

Provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings.

**Specific Responsibilities**:
Documents & Databases
- Types, copies &/or distributes reports, proposals, presentations, etc.
- Proofs for spelling & grammar.
- Enters information into spreadsheets & databases.
- Runs standard reports.

Website
- Uploads content to faculty/dept website.

Accounting
- Maintains inventory & orders supplies.
- Resolves payment & delivery problems.
- Processes petty cash, travel & parking reimbursements, grant expenses, invoice payments, etc.
- Balances accounts.

Human Resources
- Prepares forms & verifies information.

Coordination
- Makes appointments.
- Completes registration & travel arrangements.
- Schedule rooms.
- Arranges for routine technology & refreshments for meetings.

Contacts
- Answers phones, routes callers, takes messages.
- Greets visitors, responds to inquiries, requests & provides routine information.
- Contacts repair personnel as requested for copy machine, lab equipment, etc.

Student Services
- Provides information on courses, general requirements & policies & procedures.
- Processes forms.
- Sets-up & maintains records.
- Reviews forms for completeness, etc.
- Coordinates class schedules and registration.
- Proctors exams.
- Coordinates copyright clearance.

Supervision
- Supervises work of temporary &/or work-study students.
- Performs other related duties as assigned.

**Minimum Qualifications: (Education, experience, and any other certifications or clearances)**
- A high school diploma or equivalent required.
- 1 year of administrative support or other relevant experience required.

**Minimum Competencies: (Skills, knowledge, and abilities.)**

Target hiring range for this position will be between $16.55-$20.69 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data

**_
Benefits:_**:
**_ Work-Life and Wellness:_**:

- Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles._

**_ Professional Growth & Development:_**:
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
- The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._

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