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Accounts Payable Technician
3 months ago
CITY SUMMARY - Bellaire, Texas is located seven miles southwest of downtown Houston with a population of approximately 18,862 residents and a span of 3.5 square miles. Founded in 1908, Bellaire is an enclave residential community surrounded by Houston, offering a quality of life that promotes a family atmosphere with great amenities and the charm of a small town. We provide a full range of services to the community including police, fire, and solid waste pickup along with excellent parks, recreation, and library. Generous employee benefits include a 2:1 employer match on TMRS retirement contributions, 98% employer subsidy of employee-only medical plans, employee wellness program, and employer sponsored health savings accounts.
- This position’s primary responsibility is to perform the accounts payable function for the City of Bellaire, ensuring adherence to financial regulations and policies.
- Salary Range - $20.78 - $30.35 per hour
**ESSENTIAL FUNCTIONS**:
- **Accounts Payable Processing**:
- Review, verify, and process invoices for payment.
- Ensure accuracy and compliance with purchasing policies and procedures.
- Match invoices with purchase orders and receipts.
- Input invoice data into the accounting system and prepare checks for payment.
- Resolve discrepancies with vendors and internal departments.
- Maintain accurate records of accounts payable transactions.
- Process 1099 forms annually.
- Correspond with vendors regarding invoice inquiries and payment issues.
- Monitor vendor accounts to ensure timely payment and resolve outstanding balances.
- ** Financial Analysis**:
- Conduct periodic analysis of accounts payable data to identify trends and opportunities for improvement.
- Prepare reports summarizing accounts payable activities, aging reports, and vendor payment history.
- ** Administrative Support**:
- Assist with administrative tasks such as filing, data entry, and document management.
- Provide support to the Finance department as needed, including scheduling meetings and preparing correspondence.
- Responsible for department-wide records retention.
- ** Compliance and Audit Support**:
- Ensure compliance with internal controls, policies, and procedures related to accounts payable processes.
- Assist with internal and external audits by providing documentation and support as required.
- ** Customer Service**:
- Respond to inquiries from internal departments and vendors regarding accounts payable matters in a timely and professional manner.
- Provide excellent customer service to internal and external stakeholders.
- Primary utility billing customer service back-up.
- Contribute to the team effort by performing other related duties as assigned.
**REQUIRED QUALIFICATIONS**:
- Documentary evidence of graduation from an accredited high school or successful completion of the General Educational Development (GED) Test
- One (1) year full-time paid clerical, accounting, or transaction processing experience
**LICENSES, CERTIFICATES, AND OTHER REQUIREMENTS**:
- Appointment will be conditional upon successful completion of the following pre-employment checks:
- Criminal background check
- Controlled substance screening
