Executive Administrative Assistant Ii

2 weeks ago

Cambridge, United States The University of Maryland Center for Environmental Science (UMCES) Full time

Position Information

**Position Title**
- Executive Administrative Assistant II**Functional Title**

**Position Number**
- 700471- Under limited supervision, provides executive level, secretarial, administrative and business support to the Horn Point Lab Director, Assistant Director for Outreach and Development and Associate Lab Directors. Will handle matters of a highly confidential and sensitive nature. The position regularly interacts with all levels of university officials, state and local officials, the public, and all faculty and staff.**FTE**

**Unit**
- Horn Point Laboratory**Location**
- Cambridge, MD**Job Category Status**

**Job Duties**
- Oversees and coordinates all administrative matters for the Horn Point Laboratory. This employee regularly handles matters of a highly confidential or sensitive nature. Ensures compliance with UMCES and HPL administrative procedures and policies, and ensuring all information passes through the appropriate offices. Provides information requiring comprehensive knowledge of institution policies, procedures and special situations. Primarily responsible for coordinating faculty appointments, promotions, reviews, and reappointments. Manages the Director’s daily schedule. This includes planning travel and itineraries, developing agendas and meeting materials. The position will assist in areas related to job ads, FRA contracts, appointment letters and student awards. Schedule, attend and record minutes of all faculty and administrative meetings. This includes making arrangements for meetings, notifying participants, coordinating details and ensuring that leadership is fully briefed on all matters. Assist with the planning and coordination of various HPL events. This includes annual events as well as public events.-
- This position coordinates the administration, accounting and reporting activities for all HPL Foundation accounts. Assists to ensure that transactions meet established Foundation and UMCES policies and procedures. Analyzes areas of expenditures and deposits, identifies problem areas, and recommends corrective action.**Minimum Qualifications**Preferred Qualifications**Physical Demands**
- Sedentary, administrative office environment**EEO Statement**

The University of Maryland Center for Environmental Science is an equal opportunity employer. The Center’s policies, programs, and activities are in conformance with pertinent Federal and State laws and regulations on nondiscrimination regarding race, color, religion, age, national origin, sex, and disability. Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Educational Amendments; Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990; or related legal requirements should be directed to the Director of Human Relations, Center Administration, P.O. Box 775, Cambridge, MD 21613.

**FLSA**
- Non-Exempt**Salary Range**
- $55,000 to $70,000**University Information**

**Additional Information**

Posting Detail Information

**Posting Number**
- AS114P**Number of Vacancies**
- 1**Open Date**
- 06/13/2024**Review Start Date**
- 06/27/2024**Close Date**

**Open Until Filled**
- Yes**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting

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