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Personal Assistant

4 months ago

Hoboken, United States Delphine Interiors LLC Full time

Here are some tasks you will be responsible for:

- **Calendar Management**: Organizing the designer's schedule, including appointments, meetings, and personal commitments.
- **Project Management**: Help with sourcing materials, obtaining quotes, and ordering supplies.
- **Research**: Conducting research on design trends, materials, and suppliers, as well as gathering information for projects and presentations.
- **Office management**:Keep track of office supplies, materials, and equipment. Order replenishments as needed and maintain organized storage areas.
- **Document Preparation**: Assist with drafting proposals, contracts, and project agreements. Proofread documents for accuracy and completeness before finalizing.
- **Database Management**: Maintain client databases and project files. Update contact information, project details, and correspondence records regularly.
- **Event Planning**: Helping to organize events, such as client meetings, design showcases, and industry networking events.
- **Marketing**: Helping with branding, social media post, printing and banners needed on site.
- **Errands**: Running errands for the designer, such as shopping for design materials, picking up samples, post office, picking up orders for office stationery. Running personal errands if required, getting lunch for designers or vendors when required.
- **Photoshoots**: Helping with purchasing prompts for photoshoot, accompany the design on the shoot set to style the apartment or house before the photos. Helping in setting and coordination with photographer.
- **Maintaining Confidentiality**: Handling sensitive information with discretion and maintaining confidentiality at all times.
- **Miscellaneous Tasks**: Providing general support as needed. Be prepared to assist with various tasks as needed and be flexible in responding to changing priorities and deadlines.Top of FormBottom of Form

Pay: $40,000.00 - $50,000.00 per year

Schedule:

- 8 hour shift

**Language**:

- French (required)

Ability to Commute:

- Hoboken, NJ 07030 (required)

Ability to Relocate:

- Hoboken, NJ 07030: Relocate before starting work (required)

Work Location: In person