Office Manager

1 week ago

North Bethesda, United States Rycon Construction Full time

Rycon Construction, Inc. provides construction management and general contracting services throughout the United States. An ENR Top 400 Contractor and ENR Top Green Contractor with offices in eight cities (Pittsburgh, Atlanta, Cleveland, Ft. Lauderdale, Ft. Myers, Houston, Philadelphia, and Washington, DC), Rycon specializes in new construction, renovations, and adaptive reuses. Rycon’s portfolio consists of projects in health care, educational (K-12 & higher ed), industrial/warehouse, commercial, multi-unit residential, retail, financial, food service/dining, governmental, hospitality, cannabis, self-storage, and LEED facilities.

**We are seeking an experienced office manager at our Washington D.C. office**.

**What you will do**:

- General support of the project team from commencement to completion.
- Help to develop a document control log and with assistance of the assigned Project Engineer and Project Manager, set up the current documents in an electronic file or web-based data file that are easily updated and accessible. Update logs and files regularly to contain the most recent documents.
- Issue formal written contracts and purchase orders from drafts prepared by the Project Manager. Under the direction of the Project Manager, prepare all attachments to the Subcontract Agreement.
- Schedule meetings and appointments as requested.
- Coordinate with corporate IT department on current stock of IT equipment and the distribution of it to new hires starting with the division.
- Subcontractor Certificate of Insurance tracking and maintenance.
- Issue any written correspondence to Owners, Architects, Subcontractors or other companies associated with a project as directed, from drafts prepared by the Project Manager.
- Perform other miscellaneous administrative tasks as needed such as copying documents, arranging for mail or overnight deliveries of documents and correspondence, preparing job files, filing project documents, and other tasks as so directed by the members of the Operations team.
- Assist with the closeout of a completed project including submission of all closeout documents and distributing the punch list as directed by the Project Manager.
- Order all office supplies and equipment.
- Confirm that items are invoiced correctly and paid on time.
- Plan in-house or off-site activities, including but not limited to, parties, celebrations, meetings and conferences.

**What you will need to be successful**:

- Minimum of five (5) years’ recent office experience.
- Ability to multi-task and prioritize work in a fast paced, high volume environment.
- Strong organizational skills.
- Excellent telephone and written skills.
- Computer skills required - Microsoft Office Suite (Word, Excel and Outlook).
- Cordial disposition with a team attitude.
- Experience in the construction industry a plus.
- Prior experience with Pro-core a major plus.

Rycon Construction Inc. is an Equal Opportunity Employer.

**_ Attention: All third-party agencies, headhunters and recruiters_**

Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place. All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly. Any contact made outside of Rycon’s Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.

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