Purchasing & Medical Services Supervisor

2 weeks ago

Anaheim, United States Planned Parenthood of Orange and San Bernardino Counties Full time

Additional Comp Info: Salary based on experience. Overview:
Planned Parenthood of Orange and San Bernardino Counties has a** full-time opportunity for a **Purchasing & Medical Services Supervisor** in Anaheim, CA.**

Responsible for managing orders, logistics of deliveries and assisting to monitor usage trends for medications and medical equipment. In addition, to perform RFQ, price negotiation and to support medical services and equipment maintenances as the liaison to external vendors and internal facilities. Provides timely responses to issues and requests throughout overall purchasing order process flow within medication, medical equipment and medical service scope.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

- A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability.
- Benefits coverage starts after one full month of employment
- Generous vacation, sick, and holiday benefits
- Generous 401(k) matching contributions and more

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Minimum Education**:

- S. or A.A. degree preferred; Bachelor’s degree in related field a plus.

**Minimum Work Experience**:

- A minimum of 5 years of procurement and purchasing experience required.
- A minimum of 5 years of facility services experience required, preferably in health care field.

**Supervisory Experience**:

- Demonstrated ability as an effective leader including coaching and team-building skills.
- Strong written, verbal and interpersonal skills.
- Budgeting experience.
- Excellent strategic planning skills.
- Procurement system management and training experiences
- Must be self-motivated and have the ability to work without direct supervision.

**Other Requirements**:

- To be successful in this position must be extremely proficient in Excel and Microsoft Word at

an advanced level.
- Ability to work independently and take initiative.
- Accuracy with detailed math work.
- Ability to handle varied tasks simultaneously and work well under pressure.
- Must be able to meet Agency attendance standards.
- Ability to maintain confidentiality at all times.
- Strong organizational skills.
- Strong attention to detail.

**Agency Standard Requirements**:

- Strong commitment to quality healthcare and excellent customer service is required.
- Must thrive in a fast paced, rigorous environment with changing priorities.
- Ability to meet deadlines and work under pressure.
- Must demonstrate high level computer skills including; Microsoft Word, Excel and Outlook. Electronic medical records experience may also be required.
- This position requires travel to other sites and locations; if using a personal vehicle to meet this requirement, a valid CA driver’s license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
- Abortion patients are cared for at each of our health centers and in part through the administrative, support, and other non-clinical services provided at all PPOSBC locations and by all PPOSBC employees, and supporting these critical services is an essential job duty and fundamental responsibility of all employees.

**Responsibilities**:
Essential Functions: Essential functions encompass the required tasks, duties and responsibilities performed as part of the job and the reason the job exists.

**Management**:

- Supervises Purchasing Assistant or Coordinator for medication and medical equipment orders, assets management and medical service coordination related duties
- Manage inventory coordinator(s) for medication inventory replenishment and stock movement

**Purchasing**:

- Oversees daily activities of the ordering, sourcing, vendor communications on assigned categories; primary categories are medication and medical services.
- Manages medical equipment orders with quotations for the purpose of price negotiation.
- Assist to manage alternative medications and/or medical equipment sourcing. Sources acceptable alternatives with prime vendors in the face of product unavailability.
- Processes and audits requisitions, inventory adjustment, purchase orders to ensure order completeness and receiving accuracy prior to processing in purchasing and AP System.
- Implements real time tracking to improve on-time delivery ratio based on department KPI index.
- Mitigates shortage risk on medication and essential consumable supplies for all medical equipmen

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