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Legal Receptionist
2 weeks ago
Summary
Manager Job Description:Max pay is $22.07 Must be vaccinated and show proof first day on site.
Manager is seeking someone for Answering phones, scheduling conference rooms and visiting offices, coordinating the hospitality team, ordering breakfast and lunches when needed. There is not extensive lifting, standing or walking. Lifting is up to 50# and help available.
Looking for someone who has legal experience in answering the phones, great communication skills, dependable and on time.
Dress code is business professional in black attire.
Report to Venable LLP 2049 Century Park Suite 2300, Los Angeles, CA 90067 and parking is validated.
**Shift timing**
8:30 AM to 5:30 PM (Mon to Fri)
**Job Type**: Temp to engage
Roles & Responsibilities
Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment.
Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services.
Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach.
Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times.
Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level.
Engages in company and community service events or firm initiatives, philanthropies.
Performs light clerical/admin asst duties:
Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
Prepares documents, maintains files and calendars, schedules appointments and meetings as required.
Prepares legal documents and correspondence from draft or dictated text as required.
Manages calendars and assists in meeting deadlines as required.
Provides light housekeeping duties, maintaining an organized work space.
Provides “value added” services as approved by Site Manager/Supervisor.
Builds professional relationships with clients as well as employees within the firm.
Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.
Understands firm culture and expectations in regards to greeting clients and other visitors to the firm.
Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm.
Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and / or questions.
Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc.
Maintain professional appearance and cleanliness of firm lobby.
Orders supplies when necessary, organize supply room, supply closets etc.
Performs light hospitality when necessary, coffee, water, order food, drinks.
Performs other duties as assigned.
**Job Type**: Contract
Pay: $22.00 - $22.07 per hour
Schedule:
- 8 hour shift
Ability to Commute:
- Los Angeles, CA 90067 (preferred)
Ability to Relocate:
- Los Angeles, CA 90067: Relocate before starting work (required)
Work Location: In person
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