Executive Assistant

2 weeks ago

Deerfield, United States BAXTER Full time

**This is where you save and sustain lives**

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You’ll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter’s products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives— where your purpose accelerates our mission.

**Your Role at Baxter**

The Executive Assistant will provide comprehensive executive support services with a high degree of confidentiality, discretion, and judgment to the VP, Tax and other Corporate Tax leaders. In this role, you'll provide comprehensive administrative support services.

**Your Team**:
The Executive Assistant is a trusted member of the team who provides administrative support in a highly confidential matter. In addition to traditional administrative duties (correspondence, calendaring, setting up video conferences, etc.) you will partner with members of the Baxter organization at all levels, as well as all colleagues around the globe.

**What you'll be doing**:

- Responsible for supporting the VP of Tax including arranging travel, submitting expense reports, handling calendars, setting up conference calls, arranging meetings, team events and dinners, etc
- Assist with quarterly and annual tax filings and mailings, submit check requests and EFT/ACH requests
Provide assistance to teams within the Corporate Tax function on various projects
Collect and disseminate mail to the appropriate Corporate Tax department members
- Prepare purchase orders and pay invoices
- Maintain sensitivity to confidential matters
- Handle information flow in a timely and accurate manner
- Ensure compliance in day-to-day operations and maintain files according to appropriate guidelines
- Plan, coordinate, and keep contents of meetings focused
- Provide support and oversight for special projects and initiatives, and work with leadership to deliver, supervise and communicate progress towards goals
- May be responsible for budget tracking
- Build/prepare correspondence and presentations

**What you'll bring**:

- 5+ years of professional experience & 2+ years as an Executive Assistant or Coordinator.
- High school diploma or equivalent required. Associates degree or professional certification preferred.
- Previous experience with executive travel arrangements, expense reporting, meeting planning, and calendar management.
- Must possess outstanding critical thinking skills, exercise sound business judgment, and handle highly confidential information with integrity.
- Results
- and solutions-oriented in supporting multiple change agendas.
- Ability to work independently and identify proactive solutions to sophisticated situations.
- Highly detailed, and flexible, with ability to balance and prioritize tasks efficiently
- Maintain the highest degree of accuracy and timeliness of work.
- Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems (especially Zoom, WebEx, telepresence, video conferencing)
- Project management experience a plus
- Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. _

**Equal Employment Opportunity**

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

EEO is the Law
EEO is the law - Poster Supplement
Pay Transparency Policy

**Reasonable Accommodations**

**Recruitment Fraud Notice**

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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