Office Manager

2 weeks ago


Phoenix, United States Gonzalez Asphalt Inc & Gonzalez Construction Full time

**Overview**:
***We are seeking a highly experienced and organized Office Manager to join our dynamic team in the construction industry. You will play a pivotal role in ensuring the smooth operation of our office, providing efficient support to staff and project managers, and maintaining accurate records. With at least 6 years of experience in a construction setting, you possess a deep understanding of the industry's demands and are adept at handling multiple tasks simultaneously.

**Responsibilities**:

- Administrative Support:

- Manage office systems and procedures, including filing, scheduling, and communication.
- Oversee office supplies and equipment, ensuring timely procurement and maintenance.
- Coordinate travel arrangements, meetings, and events for staff and project managers.
- Provide administrative support to executives and project managers.
- Financial Management:

- Process accounts payable and receivable, ensuring accurate and timely payments.
- Assist with payroll preparation and processing.
- Manage petty cash and office budgets.
- Prepare financial reports as needed.
- Project Support:

- Maintain project files and documentation, including contracts, permits, and invoices.
- Generate and distribute project reports to stakeholders.
- Assist with project scheduling and tracking, ensuring deadlines are met.
- Coordinate communication between project managers and subcontractors.
- Human Resources:

- Assist with recruitment and onboarding of new employees.
- Maintain employee files and records.
- Manage employee benefits and payroll deductions.
- Coordinate office policies and procedures.
- Additional Responsibilities:

- Stay informed about industry trends and regulations.
- Identify and implement process improvements for efficiency and productivity.
- Support other departments as needed.

**Requirements**:

- Minimum of 6 years of experience as an Office Manager in the construction industry.
- Strong understanding of construction industry terms, processes, and regulations.
- Excellent organizational, time management, and multitasking skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving and analytical skills.
- Excellent communication, interpersonal, and customer service skills.
- Ability to work independently and as part of a team.
- Detail-oriented and highly organized with a strong sense of accuracy.
- Ability to handle confidential information discreetly.
- Construction software experience (e.g., Foundation Software) a plus.
- Payroll software experience (e.g., ADP) a plus.
- Medical, Dental, Vision and Supplemental benefits eligible after 2 full months of service
- 401(k) with Employer match, eligible after 2 full months of service

This is an On-Site, Full-Time position that pays $65,000-$75,000 based on experience, including great benefits. The schedule is Monday-Friday 7AM-4PM.


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