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Media Coordinator, Local Media

1 month ago

Pearl River, United States Active International Full time

Overview:
Note: This position has a hybrid work schedule including in our Pearl River, NY, office.

This role works with the VP, Dir. of Client Services and the Account Directors in the Local Media department to provide support on accounts from inception to completion. Potential additional responsibilities include working directly with Local Media Buyers/Sr. Buyers on their campaigns from inception to completion.

**Responsibilities**:

- Works directly with Account Director to evaluate specs from client.
- Sends out avail requests.
- Sets up campaign in pre-buy system for buyers.
- Requests the proper estimates and verifies billing information.
- Liaises with Account Directors to send proposals to client with all pertinent documentation.
- Prepares traffic list to sends to the client.
- Pulls all final reports (i.e., p&l, x10, S45, trade reports) and reviews for accuracy.
- Reconciles final client billing packets.
- Reviews weekly posts for assigned clients; verifies schedules are posting in accordance with client guidelines and; reports findings to Account Director.
- Prepares and reviews post-buy analyses for accuracy.
- Prepares paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.
- Confirms receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.
- Enters make good adjustments and preemptions into the media stewardship system after Buyer approval.
- Collects pre/post logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follows up on any discrepancies by checking log times against orders.
- Reviews various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.
- Troubleshoots and resolves billing discrepancies and Invoice Matching Reports (IMRs).
- Develops productive relationships throughout Active and with external station representatives.
- Assists and participates in ad hoc projects as needed.

**Supervisory Responsibilities**

This position has no supervisory duties.

**_
Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time._**

Qualifications:

- Bachelor's degree or equivalent work/training experience
- 1 year of media-related work experience required
- Proficiency in Excel and Word required
- Proficiency in PowerPoint and Media Buying software, a plus
- Ability to effectively navigate the Internet preferred

**Travel**

This position does not require regularly scheduled travel.

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