Administrative Assistant, Engineering Technology

1 week ago

West Lafayette, United States Purdue University Full time

**Req Id**:31504**Job Title**:Administrative Assistant, Engineering Technology**Overview of Administrative Assistant**

Purdue University Northwest is seeking an Administrative Assistant for the Engineering Technology Department. The Administrative Assistant will provide administrative support to the Department Chair, faculty, staff and students. This position will serve as the front office contact, greeting and assisting visitors, colleagues and students and assist with the daily operation of the Engineering Technology Department.

**Duties and Responsibilities of Administrative Assistant**
- Maintain department records and files
- Compose and proofread routine correspondence for Department Chair and faculty
- Assist with scheduling appointments for Department Chair and academic advisor
- Coordinate meetings/events for Chair, students, faculty, and external advisory board members
- Coordinate department meetings, notify faculty of meeting and agenda, take/type meeting minutes
- Prepare and process personnel hiring forms such as contracts, payroll, tax, etc. for new/returning part-time lecturers, graduate assistants, and student workers
- Compile statistical data and prepare FTE reports for full-time faculty
- Access information from university systems and generate reports
- Maintain signature authority for purchases, duplicating orders, and outgoing mail expenses
- Responsible for purchasing and account reconciliation, including purchase requisitions, check requests, travel requests/reimbursements, credit card purchase reconciliation using database software programs
- Maintain inventory of supplies
- Serve as course schedule deputy by entering schedules in database
- Reserve AV equipment and schedule specific classrooms as requested by instructors
- Collect syllabi and course evaluation material for archives
- Collect required inventory/catalog materials required for accreditation
- Manage and process academic textbook orders ensuring accuracy and timeliness
- Assist student organizations with meeting announcements and other requests
- Supervise clerical student worker and monitor student worker's timecards
- Use social media tools to collect data and promote the programs

**Benefits of Administrative Assistant**
- Full benefits - Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
- Ten paid vacation days first year of employment
- Ten paid holidays
- University paid and matching contribution to retirement
- University contribution to Health Savings Account
- Plus, a chance to earn more through participating in University Wellness Initiatives
- Employee Wellness Programs
- Paid Parental Leave
- Tuition remission for you, your spouse and dependent children at any Purdue campus

Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
- PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores. You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away._

**Education of Administrative Assistant**
- Requires a high school diploma/GED

**Experience of Administrative Assistant**

**Core Competencies of Administrative Assistant**
- Proficient in using Microsoft Outlook, Word, Excel, PowerPoint, Qualtrics, scheduling software
- Ability to reconcile credit card expenditures and track expenses
- Ability to take initiative to prioritize tasks
- Ability to multi-task and be detail-oriented
- Must work well as part of a team
- Must possess strong organizational, communication and editing skills
- Ability to work effectively, efficiently, and respectfully in a customer-oriented environment
- Ability to conduct oneself professionally
- Ability to use good judgment and maintain confidentiality
- Ability to interpret and communicate university policies and procedures
- Ability to adapt well to changes and willingness to learn new tasks
- Ability to functionally supervise student workers
- Ability to work with social media

**Additional Information**

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EOE/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.

**FLSA Status**
- Non-Exempt**Posting Start Date**:5/2/24

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