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Administrative Assistant-Sociology

4 months ago

West Lafayette, United States Purdue University Full time

Req Id: 31724

Job Title: Administrative Assistant-Sociology

Job Description:

Job Summary

This position will provide administrative support for an individual, group of professionals, department, program or other administrative function. An individual in this role will perform a variety of administrative tasks including maintaining calendars, scheduling meetings and events, arranging travel or handling incoming inquiries. Routine activities will involve creating agendas, flyers, or promotional materials. Other responsibilities include updating and maintaining websites, databases and mailing lists. There is also an expectation to assist in preparing reports.

The College of Liberal Arts is an emerging leader in innovative Liberal Arts education and scholarship. It is home to the nationally-recognized Cornerstone Integrated Liberal Arts program, Degree+, and launched the campus Degree in 3 initiative. Purdue University and the College of Liberal Arts are committed to free and open inquiry in all matters. All staff are expected to contribute to a climate that values free inquiry.

Duties and Responsibilities

* Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes.
* Compose routine correspondence and draft non-routine correspondence.
* Assist with small event coordination, including room reservations, setups, resource needs, and catering.
* Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
* Update and maintain mailing lists, databases and websites.
* Collect data for use in reports, presentations and meetings.
* Assist with small event coordination, including room reservations, setups, resource needs, and catering.
* Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
* Update and maintain mailing lists, databases and websites.



Required:

* High school diploma/ GED.
* Minimum of 2 years experience in a clerical or administrative support role.
* Excellent customer service, verbal, and written communication skills.
* Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
* Strong organizational and time management skills and atfention to detail.
* Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
* Typing, drafting, filing, data entry, proofreading and editing skills.
* Ability to identify routine problems and implement or recommend solutions.

Additional Information:

* Purdue will not sponsor an employment related visa for this position
* A background check will be required for employment in this position
* FLSA: Non-Exempt (Eligible For Overtime)
* Retirement Eligibility: Defined Contributions Waiting Period
* Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Benefits of a Purdue Career:

* Competitive benefits package including generous paid sick time and vacation
* Tuition remission (Purdue and Purdue Global)



Education

Typically requires a high school diploma/GED

Experience

Minimum of 2 years of experience

FLSA Status

Non-Exempt

Apply now

Posting Start Date: 5/16/24