Doc Pontiac Cc Business Office Office Coordinator

1 week ago

Pontiac, United States State of Illinois Full time

**Agency** : Department of Corrections - Pontiac Correcitonal Center
**Closing Date/Time**:06/11/2024 11:59 p.m.
**Salary**: Anticipated Starting Salary (Effective 7/1/24) $4,130 a month; Full Range $4,130 - $5,568 a month.

**Job Type**: Salaried
**County**: Livingston
**Number of Vacancies**: 1
**Plan/BU**: RC014

**Posting Identification Number **38293**

**Position Overview**:
**Responsibilities**:

- Provides secretarial and complex, specialized office support functions for the Business Office.
- Serves as a secretary to the Business Administrator.
- Prepares complex reports and spreadsheets.
- Coordinates contract monitoring process for the facility.
- Interfaces with many departments in the preparation of business-related data, reports and correspondence including scheduled purchasing, local purchasing, business office employee training and business office employee travel.
- Provides assistance with facility timekeeping functions.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

**Minimum Qualifications**:

- Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years related office experience, or two years of independent business experience.
- Requires ability to keyboard accurately at 30 words per minute.

**Preferred Qualifications**:

- Prefers at least two (2) years of experience performing complex secretarial work such as monitoring and completing special projects and coordinating workflow of an office.
- Prefers at least two (2) years of experience keyboarding and processing various types of correspondence such as reports, memos and letters.
- Prefers at least two (2) years of experience dealing with the contract process including collecting, maintaining, and posting data for contracts and developing monitoring questionnaires and assisting with completion.
- Prefers at least one (1) year of experience interacting with administrative staff in the preparation of business-related issues.

**Conditions of Employment**:

- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

**About the Agency**:
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

- Flexible work schedules in some program areas (flexible time and hybrid options)
- Health, life, vision and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan - vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources

**Work Hours**: 8:00 a.m. - 4:00 p.m. Monday - Friday; Sat/Sun off
**Work Location**:Pontiac Correctional Center 700 W Lincoln St, Pont

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