Operations and Finance Coordinator

3 weeks ago

New York, United States Stone Alliance Group Full time

Our client seeks an **Interdepartmental Administrative Coordinator** to work alongside another Administrative Coordinator to support their Finance, Legal, and Operations teams. This position will be responsible for certain administrative functions, as well as building and maintaining relationships to support workflow.

Reporting to the Director of Finance and Accounting, and directly supporting the CFO and General Counsel, this is a non-exempt, full-time position located in their NYC headquarters.

**Responsibilities**:

- Develops and maintains relationships across departments to support the administrative needs of the organization
- Effectively and efficiently manages calendars in Microsoft Outlook, including the coordination of complex executive meetings
- Provides administrative support to the CFO, GC, and other members of the teams, including scheduling, preparing meeting agendas, taking notes, submitting contracts, and other administrative support
- Ensures that vendor contact database, consultant contracts, and other electronic files are accurately maintained
- Receives and reviews various payment requests and other related documentation for completeness and compliance with policies and procedures
- Reviews consultant agreements and other contracts, working with Legal, program teams, and Finance colleagues to ensure proper approval before execution
- Prioritizes and manages multiple time-sensitive projects simultaneously, and follows through on issues in a timely manner; independently follows up on deliverables as appropriate
- Prepares and submits routine financial forms (check requests, expense reimbursements), using Sage Intacct
- Manages credit card expense reports and receipts, using Expensify
- Seating for new hires and space change requests. Including updates in Tango, spreadsheets, and pdf floor plans.
- Annual Census data collection and filing for all 3 entities

**Qualifications**:

- High School Diploma/GED and 4+-years’ experience or equivalent combination of education and experience is required.
- Associates Degree preferred. Good written, oral, and interpersonal skills
- Must be able to manage multiple tasks and priorities simultaneously in a fast-paced environment and produce the desired results
- Ability to work well without supervision and in a team environment, determine priorities, and assume initiative
- Ability to exercise judgment and maintain confidentiality and professionalism
- Solid computer skills including Microsoft Office
- Must have strong verbal and written communication skills, good judgment, and problem-solving skills
- Energetic, flexible, collaborative, and proactive
- Team player with ability to establish and maintain effective working relationships and follow through on delegated tasks and assignments
- Prior experience with non-profit and/or legal preferred

**Special Considerations**:
The anticipated salary range for this position is $55,838-$65,000 annually.

Pay: $55,838.00 - $65,000.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Work setting:

- In-person

Application Question(s):

- What salary are you targeting?
- Can you commute to Manhattan 3 days a week?

Work Location: In person

  • Project Manager, Portfolio Finance

    4 weeks ago

    New York, New York, United States Finance Network Full time

    The successful candidate will:Own, create and execute the firm's Portfolio Finance strategic roadmap.Coordinate resources across compliance, engineering, finance, investor relations, operations, treasury and trading to deliver business critical initiatives.Be responsible for developing and delivering best in class processes, systems and tools.Optimize...

  • Project Manager, Portfolio Finance

    4 weeks ago

    New York City, United States Finance Network Full time

    The successful candidate will: -Own, create and execute the firm's Portfolio Finance strategic roadmap. -Coordinate resources across compliance, engineering, finance, investor relations, operations, treasury and trading to deliver business critical initiatives. -Be responsible for developing and delivering best-in-class processes, systems and tools....

  • Operations and Finance Coordinator

    2 weeks ago

    New York, New York, United States Child Mind Institute Full time

    Summary: The Child Mind Institute seeks an Interdepartmental Administrative Coordinator to work alongside another Administrative Coordinator to support our Finance, Legal, and Operations teams. This position will be responsible for certain administrative functions, as well as building and maintaining relationships to support workflow. Reporting to the...

  • Operations and Finance Coordinator

    2 weeks ago

    New York, United States Child Mind Institute Full time

    Summary: The Child Mind Institute seeks an Interdepartmental Administrative Coordinator to work alongside another Administrative Coordinator to support our Finance, Legal, and Operations teams. This position will be responsible for certain administrative functions, as well as building and maintaining relationships to support workflow. Reporting to the...

  • Operations and Finance Coordinator

    4 weeks ago

    New York, United States Child Mind Institute Full time

    Job DescriptionJob DescriptionSummary: The Child Mind Institute seeks an Interdepartmental Administrative Coordinator to work alongside another Administrative Coordinator to support our Finance, Legal, and Operations teams. This position will be responsible for certain administrative functions, as well as building and maintaining relationships to support...

  • Head of Operations/Finance

    4 weeks ago

    New York, United States DTG Finance & Capital Markets Full time

    Head a small operations/finance team at a NY based high paced, well established crypto trading firm.Responsibilities range from dealing with crypto exchanges, custodians, etc., to traders and technologists, ensuring smooth operations/finances of this successful firm.Sought after candidate should exhibit energetic personality, ability to multi-task, learn on...

  • Head of Operations/Finance

    4 weeks ago

    New York, United States DTG Finance & Capital Markets Full time

    Head a small operations/finance team at a NY based high paced, well established crypto trading firm.Responsibilities range from dealing with crypto exchanges, custodians, etc., to traders and technologists, ensuring smooth operations/finances of this successful firm.Sought after candidate should exhibit energetic personality, ability to multi-task, learn on...

  • Finance Coordinator

    4 weeks ago

    New York, United States Kids in the Game Full time

    **Title: Finance Coordinator** **Department: Finance** **Reports to: Finance Manager** Description**:The Finance Coordinator is responsible for overseeing, coordinating, and administering the financial records, systems, and processes of Kids in the Game, including accounting, bookkeeping, payroll journal entries, record keeping, banking, insurance,...

  • Finance Operations Manager

    5 days ago

    New York, New York, United States New York City Campaign Finance Board Full time

    The New York City Campaign Finance Board manages New York City's small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.We eliminate barriers to participation by providing...

  • Finance Coordinator

    3 weeks ago

    New York, United States The International Rescue Committee Full time

    The Finance Coordinator manages the budget and cost allocation of the Office of Refugee Resettlements (ORRs) Matching Grant program, an economic self-sufficiency program for newly arrived refugees and other ORR-eligible populations, which includes Finance, Coordinator, Settlement, Budget, Business Services, Director

  • Finance and Administration Coordinator

    4 weeks ago

    New York, United States America Needs You Full time

    **Are you ready to directly impact the lives of first-generation college students and champion economic mobility for all?** **About Us** Did you know that only 21% of low income, first-generation college students in the U.S. graduate within six years? Those who do graduate have a median household income 27% lower than their peers. While there are a...

  • Finance Coordinator

    4 weeks ago

    New York, United States Phaxis - Support Services Full time

    Job DescriptionJob DescriptionNon-Profit has an opening for Finance Coordinator Temp.  Two or more years work experience in a finance support setting.  QuickBooks, exposure to nonprofit accounting preferred.  Accounts Payable/Accounts Receivable experience.  Strong computer skills.  Detail oriented, team player and manage multiple tasks.  Professional,...

  • Finance Coordinator

    3 weeks ago

    New York, United States International Rescue Committee Full time

    Requisition ID: req47894 Job Title: Finance Coordinator Sector: Finance Employment Category: Regular Employment Type: Full-Time Compensation: USD 26.00 - 37.00 Hourly Location: New York, NY RAI USA Work Arrangement: Fully Remote Job DescriptionJob Overview: The Finance Coordinator manages the budget and cost allocation of different awards/grants. The...

  • Director of Finance And Operations

    1 week ago

    New York, United States Robert Half Full time

    We are partnered with a great organization in the Albany, NY area that is seeking a forward-thinking Director of Finance & Operations to join their executive leadership team. The Director of Finance is a Hybrid opportunity that will provide great flexibility.For immediate consideration, please contact Carmen Warga in our Albany, NY office.Key...

  • Finance Operations Coordinator

    6 days ago

    New York, United States Book of the Month Full time

    **Summary** Book of the Month is hiring for a highly driven, analytical, and collaborative early career professional to support our dynamic and highly iterative business. This is an entry level role that will have the opportunity to work across our finance function, reporting to the Accounting Manager. Success in this position will be achieved by...

  • Finance Operations Coordinator

    5 days ago

    New York, United States Book of the Month Full time

    **Summary** Book of the Month is hiring for a highly driven, analytical, and collaborative early career professional to support our dynamic and highly iterative business. This is an entry level role that will have the opportunity to work across our finance function, reporting to the Accounting Manager. Success in this position will be achieved by...

  • Budget and Finance Coordinator

    4 weeks ago

    New York, United States International Rescue Committee Full time

    Requisition ID: req52062 Job Title: Budget and Finance Coordinator Sector: Finance Employment Category: Fixed Term Employment Type: Full-Time Compensation: USD 26.00 - 37.00 Hourly Location: New York, NY HQ USA Work Arrangement: Open to Remote Job Description The Budget Coordinator plays a vital role in our expanding Budget Office team. The incumbent is...

  • Finance Coordinator

    4 weeks ago

    New York, United States International Rescue Committee Full time

    The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations...

  • Finance Coordinator

    4 weeks ago

    New York, United States International Rescue Committee Full time

    The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental...

  • Finance Coordinator

    4 weeks ago

    New York, New York, United States International Rescue Committee Full time

    The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations...