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Finance Operations Manager

3 months ago

New York, New York, United States New York City Campaign Finance Board Full time


The New York City Campaign Finance Board manages New York City's small donor democracy program and educates and engages voters via NYC Votes.

The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.


We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City's small donor democracy program.

We are dedicated to making New York City's local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.

The New York City Campaign Finance Board is looking for an experienced Finance Operations Manager to join our team.

The selected candidate, as a Junior Manager, will report to the Director of Financial Services and provide support with managing the CFB's Budget and Contract portfolio and ensure processes are in line with city-mandated directives amongst other responsibilities.


Responsibilities include, but are not limited to:

  • Run weekly info advantage expense reports.
  • Prepare the quarterly OTPS surplus/needs reports.
  • Enter quarterly financial plans/adjustments using FMS
  • Participate in FMS2 exercises, such as entering the CFB quarterly financial plans for PS & OTPS
  • Process approved payments into FMS3 as needed.
  • Track P card's (agency credit cards) spending and initiate OTPS budget modifications as requested.
  • Create PowerPoint presentations and spreadsheets related to support CFB Financial Services.
  • Conduct audits; and monitor contracts and purchase order payment allocations in accordance with scope of work, work orders, work authorization memos, etc.
  • Monitor contract payments against contract approved rates.
  • Meet with vendors and programs to discuss vendor account statements.
  • Assist programs with the review of existing contracts and assist with the development and initiation of corrective action plans if needed.
  • Ensure new contract specifications are clear regarding payments, contract specification/rates.
  • Assist the Director of Finance on other related assignments as needed.
ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description.

We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table.

If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

  • Knowledge and experience using FMS2/3 and info advantage reports.
  • Knowledge and experience of FMS2/Crystal Reports.
Skills

  • Microsoft Excel skills at intermediate level or better.
Abilities

  • Ability to communicate with staff at different levels of the organization.
  • Ability to analyze financial data and reports and make recommendations.
  • Efficiency and the ability to prioritize, multitask, and manage time effectively.
Other/Preferred Qualifications

  • Three (3) years or more experience in NYC government finance and procurement functions.
  • Demonstrated interest and commitment to public service.
Additional Information


The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits.

CFB offers a flexible and hybrid work schedule, opportunities for career development, learning & development (leadership training, coaching), wellness programs, and much more

The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact or

How to Apply

All applicants must apply through NYC Government Jobs | Explore Careers | City of New York )

  • Please search and apply to the job ID number listed above.
  • Resume and cover letter are required for consideration.
  • Note that only applicants under consideration will be contacted.


For more information on careers with the NYC Campaign Finance Board visit our website at to access the full listing of job opportunities and to learn more about our agency.

Minimum Qualifications

  • A bachelor's degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
  • A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or
  • Education and/or experience equivalent to "1" above.
Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education's website at
Residency Requirement
New York City residency is generally required within 90 days of appointment.

However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.