Accounts Receivable Clerk

4 weeks ago

Aurora, United States Alarm Detection Systems Full time

**Job Summary**:
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Alarm Detection Systems is an EEO employer._

**Company Benefits**:
We believe in providing a generous, comprehensive benefits package that includes:

- Health, dental, vision, and life insurance
- 401(k) plan with a generous company match
- Paid Parental Leave Program
- Company-paid short-term disability program
- Paid time off and holiday pay
- Company-sponsored events (friends and family welcome)
- Continuous professional development opportunities
- A fun, positive, and high-energy work environment

**Essential Functions and Responsibilities:
- Invoice alarm customers for completed installations and start recurring charges accurately and timely; disconnect any accounts that are being transferred
- Invoice down payments
- Identify and correct any customers who are set up wrong in the system along with any pending sales orders
- Process cash receipts daily by preparing checks, scanning checks, reconciling file, and sending to the bank, and posting in NAV
- Deposit non-receivable payments weekly
- Set up and maintain autopay information in NAV
- Process ADS eBill payments daily and post in NAV
- Manage and accurately process 3rd party payers and web portal invoices
- Process credit card payments for customers calling in to make a payment
- Assist with researching and addressing customer issues
- Send invoices daily to our mailing processing provider
- Process disconnects and restarts
- Furnish W-9 forms and lien waivers as requested by customers
- Post credit memos, changes in service, and miscellaneous customer maintenance daily.
- Bill parts sales from the stockroom
- Balance lock shop cash and charge sales daily, bill any unbilled orders, and deposit cash to bank
- Reconcile daily sales to the G/L and prepare the weekly management report
- Correctly identify and record (if necessary) customer purchase orders
- Perform all activities involved in the monthly recurring billing process, including rate increase maintenance, printing, and mailing generic and breakdown invoices, and maintaining paper inventory
- Reconcile and file sales and use tax returns for IL, WI, IN, & CO
- Handle special customer billing requests
- Answer auditor requests for statements
- Reconcile down payments monthly
- Cross train with other accounting positions to fill in during vacations, etc.
- Help with scanning as time allows
- Responsible for all other duties as assigned by management
- Must be punctual and adhere to attendance standards
- Adhere to all company policies and procedures
- Other duties as assigned my management

**Education/Experience**:

- High School Diploma or equivalent is required.
- Bachelor’s degree in accounting or other related field is highly preferred.
- Minimum of 3-5 years in Accounts Receivable Clerk, Accounts Receivable Specialist, or other related roles is required

**Knowledge/Skills/Abilities**:

- Strong knowledge of accounting principles and practices.
- Problem-solving and analytical skills.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Excel.
- Data entry skills.
- Mathematical skills.
- Excellent communication, interpersonal and customer service skills.
- Ability to multitask and manage multiple priorities in a fast-paced environment.
- Ability to work independently and as part of a team.

**Licenses/Certifications**:

- Must be able to obtain a Permanent Employee Registration Card from the State of Illinois Department of Financial and Professional Regulation.
- Valid driver’s license and maintain an insurable driving record.

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