Accounts Receivable Clerk

1 week ago

Aurora, Colorado, United States Alarm Detection Systems Full time

Job Summary:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Alarm Detection Systems is an EEO employer._

Company Benefits:

We believe in providing a generous, comprehensive benefits package that includes:

  • Health, dental, vision, and life insurance
  • 401(k) plan with a generous company match
  • Paid Parental Leave Program
  • Companypaid shortterm disability program
  • Paid time off and holiday pay
  • Companysponsored events (friends and family welcome)
  • Continuous professional development opportunities
  • A fun, positive, and highenergy work environment
**Essential Functions and Responsibilities: - Invoice alarm customers for completed installations and start recurring charges accurately and timely; disconnect any accounts that are being transferred

  • Invoice down payments
  • Identify and correct any customers who are set up wrong in the system along with any pending sales orders
  • Process cash receipts daily by preparing checks, scanning checks, reconciling file, and sending to the bank, and posting in NAV
  • Deposit nonreceivable payments weekly
  • Set up and maintain autopay information in NAV
  • Process ADS eBill payments daily and post in NAV
  • Manage and accurately process 3rd party payers and web portal invoices
  • Process credit card payments for customers calling in to make a payment
  • Assist with researching and addressing customer issues
  • Send invoices daily to our mailing processing provider
  • Process disconnects and restarts
  • Furnish W9 forms and lien waivers as requested by customers
  • Post credit memos, changes in service, and miscellaneous customer maintenance daily.
  • Bill parts sales from the stockroom
  • Balance lock shop cash and charge sales daily, bill any unbilled orders, and deposit cash to bank
  • Reconcile daily sales to the G/L and prepare the weekly management report
  • Correctly identify and record (if necessary) customer purchase orders
  • Perform all activities involved in the monthly recurring billing process, including rate increase maintenance, printing, and mailing generic and breakdown invoices, and maintaining paper inventory
  • Reconcile and file sales and use tax returns for IL, WI, IN, & CO
  • Handle special customer billing requests
  • Answer auditor requests for statements
  • Reconcile down payments monthly
  • Cross train with other accounting positions to fill in during vacations, etc.
  • Help with scanning as time allows
  • Responsible for all other duties as assigned by management
  • Must be punctual and adhere to attendance standards
  • Adhere to all company policies and procedures
  • Other duties as assigned my management

Education/Experience:

  • High School Diploma or equivalent is required.
  • Bachelor's degree in accounting or other related field is highly preferred.
  • Minimum of 35 years in Accounts Receivable Clerk, Accounts Receivable Specialist, or other related roles is required

Knowledge/Skills/Abilities:

  • Strong knowledge of accounting principles and practices.
  • Problemsolving and analytical skills.
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Proficiency in Microsoft Excel.
  • Data entry skills.
  • Mathematical skills.
  • Excellent communication, interpersonal and customer service skills.
  • Ability to multitask and manage multiple priorities in a fastpaced environment.
  • Ability to work independently and as part of a team.

Licenses/Certifications:

  • Must be able to obtain a Permanent Employee Registration Card from the State of Illinois Department of Financial and Professional Regulation.
  • Valid driver's license and maintain an insurable driving record.

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