Executive Assistant Iii

2 weeks ago


McLean, United States Dhara Consulting Group Full time

Today
- Top Secret/SCI
- Early Career (2+ yrs experience)
- $87,000
- No Traveling
- CI Polygraph
- Business - Support
- McLean, VA** (ON/OFF-SITE)**

Duties Include:
Provide oversight for the daily activities of the office including performance direction of, if assigned, one or more administrative assistants and be able to train new member on process and procedures for requirements.
Review all incoming correspondence and monitor Lotus Notes for items requiring immediate attention or action, compose correspondence, monitor external/internal communications, address communications in an expeditious manner and bring critical issues to the Sponsor being supported.
Create, maintain and update all charts, lists and calendars as well as reporting travel schedules and attendance for the office being supported.
Maintain a schedule of appointments for manager(s) or office; opens, sorts and distributes incoming mail, newspapers, faxes, and other publications/documents.
Coordinate and/or participate in the scheduling, organizing, and execution of meetings, conferences, and off-sites, participates in meetings and events: serving as recorder or working member of group, schedule VTC’s, conference calls, and schedule meeting rooms. Greets and/or escorts visitors and guests
Maintain and reconcile accounting records, Process travel, training, and POV vouchers, Assist with the approval process for credit card purchasing, Handle disbursing transactions including airline tickets, metro checks, and general travel information
Pass and receive clearances, use the Agency’s Visitor Access Request system and prepares access lists as necessary, and assists in the transportation of material and people
Maintain an efficient office environment, to include ordering supplies and arranging for repair of office equipment, deliver items to customers, assists in the oversight and accounting for inventory
Prepare weekly status reports of action items and completion of tasks related to the execution of a program, process, or transaction; present assigned and other information through briefings to various audiences.
Track overall project(s) spending, including burn rates on individual contracts, maintains inventory; issues equipment, records, receipts, or supplies, assists with office renovations and move management activities
Maintain tracking records and filing systems; archives files as necessary. Perform data input, data collection and research; retrieves information or documents from databases and the Internet. Maintain and update databases or spreadsheets.
Create/format documents, spreadsheets, databases and presentations; to include drafts, proofreads, and edits all correspondence; produces other documents such as instructions, spreadsheets, presentations, and reports; collect and prepare materials for use in meetings/discussions.
Perform as a focal point for response to queries regarding local in-house and Agency-wide administrative databases, such as those for Training and Timekeeping.
Provide back up support and assistance to office support positions and functions, as required
Upon Government approval, coordinate all logístical details for meetings and events. For meetings, this includes scheduling rooms, sending out meeting announcements, tracking attendance, coordinating food services; take minutes as appropriate and distributing follow-up materials.
Review directives and instructional materials pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations.
Evaluate, propose, and/or implement innovative and/or new administrative processes to improve the efficiency and effectiveness of support administration.
Communicate effectively with customers and provide superior customer service at all times.
Other executive administrative functions, as tasked.

**Required Skills**:
Required Qualifications:
TS/SCI security clearance with poly
Bachelor’s or Associate’s degree in Business, or administrative - related field
Minimum of 6 years of relevant experience as an administrative professional
Minimum two (2) years of experience working within the IC.
Knowledge of the IC and other government agencies.
Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).
Demonstrated excellence in diplomatic, organizational, time management, critical thinking and interpersonal skills.
Work schedule of 0630-1500

**GROUP ID**: 10443198



  • McLean, United States Capital One Full time

    Center 3 (19075), United States of America, McLean, Virginia Administrative Support Assistant III - Shopping (Remote Eligible) Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with...

  • Executive Assistant

    2 weeks ago


    Mclean, United States Clark Construction Group Full time

    Clark Construction Group, LLC is seeking an experienced Executive Assistant to support the Chief Financial Officer. The successful candidate will have at least five years of relevant experience, a track record of strong performance, as well as be highly organized, professional, and proactive. He/she will have an Associates' or Bachelor's degree in a related...

  • Executive Assistant

    2 days ago


    McLean, United States Aireon Full time

    Company Overview: Aireon deployed the world’s first global space-based air traffic surveillance system, providing real-time aircraft monitoring capabilities around the world, including over the poles, over the oceans and in remote areas. Aireon data enables safer, more efficient and more environmentally friendly aviation travel, resulting in significant...


  • McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Executive, Assistant, Support, Recruiting, Technology, Banking


  • McLean, United States Ntiva, Inc. Full time

    **Are you looking for limitless career opportunities? Do you have a growth mindset, and like to take initiative? **If yes, then Ntiva is the right place for you! At Ntiva, we have a saying - “We exist to grow each other.” Our focus is helping each other, our clients and our families grow both personally and professionally. Sound like something you could...


  • McLean, United States US Office of the Director of National Intelligence Full time

    **Duties**: Perform a comprehensive range of direct executive office support for the ADNI and D/ADNI for Mission Performance Analysis and Collection (MPAC), initiating, assisting, and managing a variety of complex office support functions involving contact with officials at the most senior levels of Government. Review information from staff meetings and...


  • McLean, United States TLA Inc Full time

    Level III Finance Administrators perform a full range of comprehensive financial administrative support in the areas of general finance. Provide information and guidance to team members on CFO processes, policy interpretation, workflow, and work unit priorities. Performs the full range of financial activities and analysis to support management, staff, and...


  • McLean, United States TLA Inc Full time

    Level III Finance Administrators perform a full range of comprehensive financial administrative support in the areas of general finance. Provide information and guidance to team members on CFO processes, policy interpretation, workflow, and work unit priorities. Performs the full range of financial activities and analysis to support management, staff, and...


  • McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Assistant, Support, Risk, Senior, Technology, Banking


  • McLean, United States Harrison Gray Search & Consulting Full time

    Job DescriptionJob DescriptionHarrison Gray Search has partnered with an exciting, privately-held insurance brokerage seeking a P&C Producer (middle-market). Our client has been recognized as "Best Places to Work" and has been servicing communities with success for over fifty years. This company is located in the greater Washington DC area.Job Description:...


  • McLean, United States Synerfac Full time

    Details: -Facilitates and executes service request and the preventative maintenance program according to standard operating procedures. -Ensures all work performed meets required safety codes. -Troubleshoot and perform major repairs on various building systems. -Provide day-to-day leadership and support to Building Technician I, II & III regarding...


  • McLean, United States PINK BLINDS & SHUTTERS INTERIORS Full time

    Responsibilities: - Assist the sales and marketing team in executing various marketing initiatives and campaigns - Conduct market research and analysis to identify trends and opportunities - Assist with marketing automation processes and workflows - Collaborate with the creative team to create engaging content for digital marketing channels - Assist with...


  • McLean, United States Freddie Mac Full time

    At Freddie Mac, you will do important work to build a better housing finance system and you’ll be part of a team helping to make homeownership and rental housing more accessible and affordable across the nation. **Position Overview**: The Mortgage Securities Department of the Legal Division is currently seeking a Legal Analyst - Associate responsible for...


  • McLean, United States OST, Inc. Full time

    Optimal Solutions & Technologies (OST, Inc.) is focused on excellence. We specialize in providing Management Consulting, Information Technology, and Research Development and Engineering services. The fundamental distinction of the OST team is its business knowledge in both the public and private sectors. We serve the aerospace & transportation, association &...

  • Office Assistant

    2 weeks ago


    Mclean, United States Somatus Full time

    Overview The Office Assistant is responsible for providing administrative support, managing office operations, and delivering exceptional customer service. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask effectively. The Office Assistant will be the first person to greet employees...


  • McLean, United States Coach Full time

    Support sales team. Work directly with customers to complete sales transactions. Assist with back of house operations.


  • McLean, United States Macpower Digital Assets Edge Private Limited (MDA Edge) Full time

    Summary: We are looking to add new talent to our growing team! We are currently seeking an Assistant Geotechnical Project Manager to work with highly skilled professionals on diverse project teams in a dynamic environment. This is an excellent opportunity to join a growing group and company and get involved in a variety of projects for a diverse range of...


  • McLean, United States Office of the Director of National Intelligence Full time

    Summary The Office of Legislative Affairs (OLA) is the principal interface between the Office of Director of National Intelligence and the Congress. OLA's responsibilities include, but are not limited to, facilitating the implementation of Section 502 of the National Security Act of 1947, which stipulates that each heads of the Intelligence Community...


  • McLean, United States Corporate Office Properties Trust Full time

    POSITION SUMMARY: Specialist responsible for leading day-to-day building/portfolio technicians with troubleshooting all building system problems, performing repairs and inspecting systems to ensure proper maintenance. Support the Chief Building Technician by utilizing one or more specialized skills including, but not limited to electrical systems, HVAC,...

  • Summer Law Clerk

    6 days ago


    Mclean, United States CIA Full time

    Summer Law Clerks assist CIA attorneys on a variety of issues relating to intelligence and national security law and other routine practices of an executive agency.