10101 - Executive Assistant

2 weeks ago

New York, United States The Fund for Public Health in New York City Full time

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

Executive Assistant

The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

PROGRAM OVERVIEW
With an annual budget of $1.6 billion and more than 6,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.
Since January 2020, DOHMH has been fighting the COVID-19 pandemic

POSITION OVERVIEW
DOHMH is seeking an Executive Assistant to support the Chief Medical Officer and Deputy Commissioner of the Center for Health Equity and Community Wellness, who provides oversight and direction to all Public Health Corps programs.
This role sits in the Office of the Chief Medical Officer and Deputy Commissioner in the Center for Health Equity & Community Wellness (CHECW), seeks to eliminate racial and other inequities resulting in premature mortality. With an unwavering grounding in history and structural analysis, CHECW works to increase visibility of the harm perpetuated by centuries of racist, socially unjust policy while pushing towards redress for the most impacted NYC communities. CHECW addresses inequity across community and healthcare systems in partnership with community, faith-based, and health care organizations. CHECW’s work focuses on social determinants of health, including environmental and commercial determinants, and addresses both upstream and downstream factors to improve health and well-being of New Yorkers. CHECW is a division of the NYC Department of Health and Mental Hygiene.

The Executive Assistant will provide scheduling and administrative support to the Chief Medical Officer and Deputy Commissioner. Duties include the following:
RESPONSIBILITIES
- Assume oversight responsibility for coordinating and managing the daily administrative functions and logistics of the Chief Medical Officer and Deputy Commissioner’s Office, with a wide latitude for the exercise of independent judgment and initiative.
- Plan, prioritize and adjust internal and external meetings and commitments for the Chief Medical Officer, Deputy Commissioner and Assistant Commissioner.
- Manage and gather information for appointments independently, while analyzing moderate to complex situations and competing priorities based on general direction from the Chief Medical Officer and Deputy Commissioner and her immediate team.
- Serve as an active participant in daily team meetings, by effectively collaborating with the Director of Strategic Planning and Operations and the Special Assistant, to manage the daily workflow of all incoming transactions and deliverables while also planning and prioritizing activities to ensure a smooth flow of the daily operational activities and administration of the division.
- Assess urgent situations and exercise independent judgment to escalate important priorities to the Chief Medical Officer and Deputy Commissioner.
- Maintenance of Document Review list for Deputy Chief Medical Officer
- Manage continuous changes to Organizational Charts within the division
- Assisting Deputy Commissioner’s Office with uploading and filing of staff Performance Evaluation

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