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Human Resources Assistant
4 months ago
This employee performs a wide range of human resources and complex administrative work consistent with existing laws, statutes, ordinances and other applicable regulations and Township policies and procedures including but not limited to handling confidential matters.
Serves as Human Resources contact for the Township Employees. Responsible for carrying out various administrative, benefit, payroll and clerical tasks. Deals with matters and records that are confidential in nature. Expected to work independently and exercise judgment.
EXAMPLES OF WORK PERFORMED
- Serves as the Human Resources contact for the Township Employees
- Assists with the day-to-day operations of the human resources office and personnel related matters; performs complex administrative work including employee database file and folder maintenance
- Coordinates the full-cycle compliant and diverse recruitment process including but not limited to coordinating and participating in the interviewing process, designing, posting advertisements, sourcing, screening, scheduling interviews, tracking, and new hire onboarding process consistent with laws and Township policies and procedures
- Monitors workers compensation claims and maintains detailed logs on each Workers Compensation claim that is processed, maintains PEOSHA logs and other mandatory regulatory filings
- Track employees leave (vacation, sick, personal, annual leave and compensation time, FMLA, disability, Workers Compensation, Military, Unpaid, Major Illness, NJFLI or other leaves) throughout year in coordination with Payroll
- Collects, maintains and analyzes employee data including personnel records and files consistent with government regulations and state records retention requirements
- Organizes, coordinates and schedules training sessions, workshops and activities for employees
- Assists administering health, prescription and dental plans during all enrollment period(s); including enrolling new employee and changes or terminations and assists employees with claim problems
- Maintains current knowledge of changes in state and federal employment laws and regulations
- Interprets, responds and explains personnel policies and procedures to department heads/division managers and employees and updates Employee Policy Handbook and Personnel Policies & Procedures Manual as required to comply with the MEL JIF Employee Practices Risk Control Program
- Interprets and assists in preparing for contract negotiations with five (5) collective bargaining contracts
- Maintains employee information databases: Forms I-9, resignations, terminations, retirements, open enrollment, sick leave, FMLA/NJFLA Leave, Major Illness/Major Injury Leave, Jury Duty, Probationary Period
- Maintains an up-to-date catalogue of accurate job descriptions
- Coordinates and may conduct and assist with employee complaint investigations, grievances and disciplinary processes
- Prepares correspondence and memorandums
- Performs other duties as assigned by the Business Administrator or Special Assistant to Administration
KNOWLEDGE, SKILL AND ABILITY
- Ability to maintain Confidentiality by exercising discretion with employees, refrain from sharing Sensitive Information and Hearsay with others and exercise Sound Judgment.
- Sound knowledge of the recruitment process
- Ability to work effectively and harmoniously with members of the governing body and other municipal officials, employees and the public.
- Ability to provide department heads and others with advice and assistance when personnel issues arise.
- Ability to prepare correspondence and memorandums; organize and maintain personnel files.
- Ability to focus on task(s) at hand, meet deadlines, plan, organize, and coordinate (prioritize) work and manage numerous diverse demands and deadlines.
- Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
- Ability to maintain, review and update employee information databases and departmental organizational charts.
- Ability to evaluate job analysis information for title or position classification.
- Knowledge of standard provisions of labor collective bargaining contracts.
- Knowledge of interviewing techniques.
- Ability to work independently and assist where needed. This is a full-time position, scheduled for Monday-Friday but additional work hours may be necessary, especially during emergency situations.
QUALIFICATIONS
- Bachelor’s Degree from an accredited college or university or 3 years equivalent human resources work experience preferably in municipal government or public sector or combination of school and relevant work experience.
- Strong analytical administrative, organizational, filing and communication skills
- Strong writing, vocabulary, grammar, spelling and proofreading skills
- PHR or SHRM Certification a plus
**Job Types**: Full-time, Part-time
Pay: $50,726.00 - $75,589.00 per year
Expected hours: 35 per week
**Benefits**:
- 401
