HR Compliance Analyst

2 weeks ago

Chicago, United States HUB International Full time

About HUB International

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.

Overview

Do you have a passion for building and driving risk management best practices, consulting to deliver best in class solutions, and empowering leaders and employees? Join our HR Compliance team and help make a difference. The HR Compliance COE is a newer function for Hub. This is a great opportunity to join a new team that is still building, so this allows you to make your mark across Hub’s extensive company footprint in the US and Canada.

This role will report into the HR Compliance Lead who reports into the VP Corporate HR & Compliance. This position is a hybrid role based out of Hub’s beautiful offices at 150 North Riverside in downtown Chicago. In a hybrid position, the incumbent will be required to come into the office at least three days most weeks.

Key Responsibilities

**Expert consultation**: Offers advice and guidance to HR colleagues in the US and Canada who have HR compliance questions. Stays informed about employment laws, regulations, and industry best practices. Ensures HR practices including recruitment, hiring, onboarding, benefits and leave administration, performance management and terminations are compliant with applicable laws.

**Education and guidance**: Creates and leads development and education sessions for key stakeholders including HR, managers, and employees on a variety of HR Compliance topics using appropriate communication channels. Assists in the development and updating of HR policies and procedures. Communicates compliance-related information effectively with HR and other internal stakeholders at HUB.

**Regulatory compliance**: Drive initiatives that address regulatory requirements and are aligned with employee life cycle events including recruiting, on-boarding, employee development, employee experience, and off-boarding (employee moves and departures). Conduct compliance audits, analyze and interpret data/trends, support policy implementation, and prepare compliance reports for internal and external (regulatory agencies) stakeholders.

**Data and records management**: Maintains accurate and confidential records related to HR Compliance activities including conducting audits, creating/updating policies/handbooks and practices, tracking to ensure required training is assigned and completed, submitting required government reports.

**Compliance Project Work**: Assists with business as usual and special initiatives including but not limited to background check adjudication, employee lifecycle notices, company acknowledgements, USCIS Form I-9s, regulatorily required training and training system management, audits, and regulatory submissions, poster and notice requirements, and compliance reporting.

Skills/Experience Requirements

At least three years of experience as an HR Partner.

Bachelor’s degree in Human Resources, Business Administration, Political Science, English, Risk Management, or a related field.

Demonstrated knowledge of US employment laws, including an understanding of the state/municipal regulatory framework required. Global and/or Canadian experience in HR compliance highly desirable, but not required.

Demonstrated exceptional written and verbal communication, presentation, and interpersonal skills. Ability to convey complex information to various audiences.

Proven collaboration skills when working with key partners across the company.

Excellent demonstrated organizational, project management, and analytical skills.

Strong proficiency in Microsoft office tools (Excel, Word, PowerPoint, Outlook) required, and experience/expertise in a variety of HR Technology solutions (e.g., Cornerstone, Workday) preferred.

Strong attention to detail.

Ability to handle sensitive and confidential information with discretion.

Proven ability to interact, present and influence at all levels in the organization.

Ability to work in the grey/ambiguous areas to identify operational solutions that comply with regulations while satisfying business objectives.

Change management experience, including influencing and leading through change.

**Join Our Team**:
Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB, you will be

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