Clerk Ii/accounts Payable

5 days ago

Bradenton, United States Manatee County Clerk of the Circuit Court & Comptroller Full time

**Job Summary**:
The Manatee Clerk’s Accounts Payable Division processes all invoices for payment for the Board of County Commissioners, the Port Authority, the Metropolitan Planning Organization and the Supervisor of Elections. It also processes all invoices for the Clerk’s office. Accounts Payable is responsible for verifying that expenditures paid are legal and serve a public purpose. In addition to verifying that we have all required forms and authority to pay, Accounts Payable also ensures that the goods and/or services have been received and that the appropriate budgeted accounts are charged. This work is all done using a paperless, electronic process. The Clerk II/Accounts Payable position is a full-time, non-supervisory position reporting to the Accounts Payable Supervisor.

**Minimum Qualifications**:

- High School diploma or GED
- Basic mathematical aptitude, as well as alpha and numeric filing skills are required
- Computer literacy which includes, but is not limited to, proficiency in Microsoft Windows suite
- Familiar with division’s procedures, terminology and systems
- Demonstrated proficiency by successfully performing at the Clerk I level

**Organizational Values**:
Along with the satisfactory performance of this job's essential functions, the employee in this position is expected to actively and consistently demonstrate the core values of the Clerk's Office.

**Service to All**
Everyone is my customer. From our customers to my coworkers and colleagues, excellent service is my primary goal. I will provide courteous, patient and knowledgeable service to everyone.

**Integrity**
I will foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in my actions and behavior. I will comply with all the Clerk's policies.

**Respect**
I will treat the office, everyone I come in contact with and myself with respect. From punctuality to dress code, I will be mindful of what my actions and my appearance communicate to others.

**Communication**
I will present ideas and information in a thoughtful and courteous manner and be open minded to the ideas and suggestions of others. I take responsibility to keep others fully informed of situations and information at all levels whether in writing or verbally.

**Ownership**
I accept responsibility for the quality, quantity and timeliness of my work. I will seek answers to issues I do not understand and I will own my behavior.

**Teamwork**
I hold myself and others accountable for the success of the team. I support a culture that finds solutions, rather than make excuses or place blame. I will be flexible and cooperative when faced with change.

**Development**
I will foster an environment of continuous improvement. I am encouraged to research, study and learn the vast workings of the Clerk's office so I can be of the most service to our customers.

**Essential Functions**:
**It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.**
- Initiates and maintains a complete and accurate record, using the financial and scanning software system and established division procedures
- Utilizes current imaging software to scan and index mail and paper documents daily
- Utilizes the imaged documents to timely pre-audit all payment requests for County purchases for assigned vendors
- Utilizes current financial software to process accounting details for payments to vendors
- Resolves vendor and/or payment disputes and discrepancies in a timely manner
- Participates in division cross training initiatives to acquire knowledge and skill sets to support efficient functioning of the assigned division work
- Regular and reliable attendance is an essential function of this job

ESSENTIAL MENTAL AND PHYSICAL FUNCTIONS
The essential mental and physical functions listed below are required in order for an employee to be able to perform the essential functions of this position.
- Thinking critically; defined as reading, understanding and taking appropriate action on detailed and complex information
- Sitting for prolonged periods of time
- Repetitive actions/motion of one or both hands
- Hearing ordinary conversation and office sounds
- Verbal communication in person and on the phone
- Written communication by hand and on PC
- Bending/squatting/kneeling
- Ability to lift up to 25 pounds

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