Project Coordinator/scheduler

3 weeks ago

Chicago, United States SPS-North America Full time

**Job Title: Project Coordinator/Scheduler**

**Reports To**: The **Project Manager** will report to the Client Manager, Client Director, Managing Vice President, or equivalent leadership.

**Job Summary**:
**Key Responsibilities**:
Schedule Management
- Develop and maintain detailed project schedules, including all tasks, due dates, and deliverables.
- Monitor project timelines and ensure that due dates are met.
- Adjust schedules as needed to accommodate changes in project scope or resources.
- Meeting Coordination.
- Schedule and coordinate project meetings, ensuring all relevant stakeholders are included.
- Prepare agendas, document meeting minutes, and track action items.
- Follow up with team members to ensure that action items are completed on time.

Task Tracking
- Assign tasks to team members and monitor their progress.
- Use project management software to track task completion and update project schedules.
- Identify potential delays or issues and escalate them to the appropriate team members or leaders.
- Communication and Accountability:

- Serve as the primary point of contact for project scheduling and coordination.
- Communicate project status updates to team members and stakeholders.
- Hold team members accountable for meeting due dates and completing tasks.

Reporting
- Generate regular reports on project status, including progress against schedule and key milestones.
- Present reports to project managers and leadership as required.

**Qualifications**:

- 2-5 years of experience in project scheduling or project coordination, preferably in a B2B services organization.
- Bachelor's degree in business administration, Project Management, or a related field is preferred.
- Proficiency in project management software.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Strong problem-solving abilities and attention to detail.
- Proactive and able to anticipate project needs.
- Ability to work with employees and leaders at all levels of the organization.
- High level of accountability and commitment to meeting due dates.

**Working Conditions**:
This position may require occasional travel to client sites or other company locations.

Remote position.

**Competencies**:

- Results-oriented.
- Driven by client satisfaction.
- Strong integrity, solid business ethics.
- Excellent presentation and interpersonal skills.
- Excellent English written and oral communication skills.
- Expert in customer service skills, professional attitude and appearance.
- Good organizational skills.
- Ability to maintain confidentiality.
- Attention to detail.
- Ability to function with a high level of patience, tact and diplomacy to defuse anger and collect accurate information.
- Able to convey information and ideas through speech in ways that others will understand.
- Able to listen to and understand information and ideas presented through spoken words and sentences.
- Able to speak clearly so listeners understand, identify and understand the speech of another person.
- Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting.
- Flexibility in dealing with simultaneous projects.

**Qualifications and Education Requirements**:

- Bachelor's degree.
- Previous experience as a project coordinator preference of 2-5 years.
- Proficient in Excel and Power Point
- A good balance of technical knowledge and business acumen with an ability to drive change and business metrics with a customer-first mindset
- Assertive and collaborative approach, with the ability to drive innovation and change management with virtual and global teams across different time zones
- Demonstrated ability to meet strict due dates, thrive in a complex, dynamic, matrix environment with rapidly evolving business demands
- Excellent organization and communication skills with the ability to engage, influence, and inspire clients and co-workers to drive collaboration and alignment
- Demonstrated ability to plan and manage schedules which span Client business, operations, and IT disciplines.
- Cross border management experience, working in a multicultural, matrix business environment to deliver projects utilizing globally dispersed resources desired

**Physical Demands**:

- Fine and/or gross motor skills, including the ability to grasp, lift and/or carry.
- Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
- Manual dexterity required for operating office machinery (phone, copy machines, binding equipment, etc.).
- Physically able to talk on the phone and input data simultaneously.
- Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to match or may include detection of differences between colors, including shades of color and brightness.
- Hearing and talking abilities both in person, over the phone, and

  • Project Coordinator

    5 days ago

    Chicago, United States Project Resources Group Full time

    We are currently looking for an organized expert for our Project Coordinator role. Is that you? **In the office, you’ll be responsible for the following functions**: - Provide weekly reports to management on construction activity - Creating and managing documents and presentations - Assist management with project deadlines That’s the day in the life...

  • Operations Coordinator

    4 days ago

    Chicago, United States The Resurrection Project Full time

    **Position Title** People Operations Coordinator **Supervisory Relationship** People Operations Director **Organization General Description** The Resurrection Project (TRP) builds trusting relationships to educate and propel individuals, immigrants, and families to achieve their social and economic aspirations, stable homes, and equitable participation in...

  • Hiv Prevention Coordinator

    1 week ago

    Chicago, United States Project Vida Inc. Full time

    **About Project VIDA** **Job Summary**: The primary responsibility of the Prevention Coordinator is to oversee the success of all programs housed within the Prevention Services department. These include outreach, HIV/STI testing, PrEP, COVID-19 prevention and research, Hep C, and substance use services. Within Project Vida’s small-agency structure, the...

  • Project Coordinator

    2 weeks ago

    Chicago, United States Skidmore, Owings & Merrill Full time

    SOM, one of the most influential design firms in the world, is seeking innovative, creative, independent, and critical thinkers who aspire to the highest standards of excellence. Join our collaborative design practice as a Project Coordinator for the opportunity to build a strong and thriving career. Success at SOM Means- Ideas: We believe in a meritocracy...

  • Project Coordinator

    3 weeks ago

    Chicago, United States Pattern Promotions Full time

    Job DescriptionJob DescriptionJoin Our Team at Pattern Promotions - Project CoordinatorAbout Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we encourage our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation and are...

  • Project Coordinator

    2 weeks ago

    Chicago, United States Pattern Promotions Full time

    Job DescriptionJob DescriptionJoin Our Team at Pattern Promotions - Project CoordinatorAbout Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we encourage our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation and are...

  • Contract Resident Services Coordinator/full-time

    2 days ago

    Chicago, United States Project Access Full time

    **Job Posting** **Contract Resident Services Coordinator** Midpointe Apartments, Chicago, IL **Join the Project Access team and create impact in the lives of our residents. Hear from** Project Access provides programs and services to over 27,000 children, families, and seniors living in affordable housing communities across the country. As an onsite...

  • Project Scheduler

    1 month ago

    Chicago, United States Clark Construction Group Full time

    The Project Scheduler will lead the planning & scheduling efforts on multiple high impact projects. This role will also actively contribute to Corporate Initiatives including, but not limited to, training development and delivery, data analytics, trend identification and reporting. Responsibilities * Understand and implement accepted Planning & Scheduling...

  • Project Scheduler

    2 weeks ago

    Chicago, United States Clark Construction Group Full time

    The Project Scheduler will lead the planning & scheduling efforts on multiple high impact projects. This role will also actively contribute to Corporate Initiatives including, but not limited to, training development and delivery, data analytics, trend identification and reporting. Responsibilities * Understand and implement accepted Planning & Scheduling...

  • Grant Coordinator

    1 week ago

    Chicago, United States Project Vida Inc. Full time

    **About Project Vida** Our mission is to improve the quality of life and reduce health disparities in underserved communities by promoting self-empowerment and providing holistic health education and direct services. Project VIDA was founded in 1992 to address the urgent needs of racial and ethnic minorities. Initially, the organization provided HIV...

  • Project Coordinator

    2 months ago

    Chicago, United States Class Catalyst Full time

    **Responsibilities for Project Coordinator** - Determine and define project scope and objectives - Predict resources needed to reach objectives and manage resources in an effective and efficient manner - Develop and manage a detailed project schedule and work plan - Provide project updates on a consistent basis to various stakeholders about strategy,...

  • Senior Project Scheduler

    1 week ago

    Chicago, Illinois, United States The Walsh Group Full time

    OverviewWalsh is currently seeking a Senior Project Scheduler for our Mission Critical Division in Chicago, ILAs a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the...

  • Wellness Assistant Coordinator

    2 weeks ago

    Chicago, United States Project Vida Inc. Full time

    **JOB SUMMARY** The Wellness Assistant Coordinator is responsible for the supervision of day-to-day operations of Project Vida’s community wellness center services and supports the Mind, Body and Soul Health and Wellness Circle grant program for same gender loving black men. In addition, the Wellness Assistant Coordinator position supports the Wellness...

  • Wellness Coordinator

    1 month ago

    Chicago, United States Project Vida Inc. Full time

    **JOB SUMMARY** **STARTING SALARY RANGE** $55,000 - $65,000 (commensurate with experience) **KEY RESPONSIBILITIES** - **Administrative**_ - Develops physical wellness programing specifically crafted for black gay and bisexual same gender loving men - Coordinates physical wellness activities among internal and external sites of the Mind, Body and Soul...

  • Project Coordinator

    4 weeks ago

    Chicago, United States Black Box Full time

    **Purpose of Job**: Perform day-to-day project coordination work activities using NACS PMO standards, processes, methodologies and systems. Support planning and coordinating activities of client delivery projects to help ensure that goals and objectives of projects are accomplished within the established time frame and budget parameters. Monitor plans and...

  • Project Coordinator

    4 weeks ago

    Chicago, United States Cloud5 Communications Full time

    The Project Coordinator is an entry level position. The Project Coordinator assists the assigned Project Manager to drive internal and external teams to deliver SaaS based products and cloud services to the market. This position will complete various tasks that aid the PM in creating and executing against the project plan, proactively mitigating risks and...

  • Project Delivery Coordinator

    2 days ago

    Chicago, United States Shive Hattery Group, Inc. Full time

    Description: Shive-Hattery Inc. is an Architecture and Engineering firm with a regional practice in healthcare, government, commercial, industrial and education. We believe unparalleled service has contributed to our long-term success and given us the opportunity to practice our passion for design. We are looking for a motivated Project Delivery Coordinator...

  • Senior Project Scheduler

    3 weeks ago

    Chicago, United States PMA Consultants Careers Full time

    Job DescriptionJob DescriptionPosition Summary The project control's role in the Midwest region involves working with multiple stakeholders to prepare, update, and review design and construction schedules in Primavera P6 and forecast and update cost projections. The qualified candidate will review change orders prepared by contractors which may involve...

  • Senior Project Scheduler

    1 week ago

    Chicago, United States PMA Consultants Careers Full time

    Job DescriptionJob DescriptionPosition Summary The project control's role in the Midwest region involves working with multiple stakeholders to prepare, update, and review design and construction schedules in Primavera P6 and forecast and update cost projections. The qualified candidate will review change orders prepared by contractors which may involve...

  • Project Coordinator

    2 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    Are you an organized and proactive professional ready to excel in a dynamic consulting environment? The esteemed consulting firm in downtown Chicago is seeking a dedicated Project Coordinator to support a senior-level Executive to be there strategic partner. In this hybrid role, you'll be a key player in providing administrative and project management...