Business Office Manager

3 weeks ago

Harrisburg, United States Capital Orthopaedic Surgery Center Full time

The primary responsibility of the Business Office Manager (BOM) position is to maximize the financial results of the surgery center through effective management of costs containment and revenue generation. The BOM will set-up and maintain Human Resources Department and employee’s files. The BOM will assist the Administrator with Medical Staff functions. The BOM will supervise all business office functions including scheduling, reception, and billing.

**I. POSITION DUTIES**

1. Reception

a. Ensure all phones are answered promptly and correctly and that messages are effectively transmitted to the recipients.

b. Oversee patient registration

c. Maintain current and accurate patient registration forms and procedures

d. Maintain clean and organized reception and lobby area

e. Update and maintain center’s marketing brochure

2. Surgery Scheduling

a. Verify all patients’ insurance to ensure the eligibility of each case

b. Maintain accurate and complete surgery schedule

c. Develop and maintain relationships with medical office schedulers

d. Regularly assess effectiveness of block time utilization and communicate results to Administrator

3. Accounting

a. Coordinate with accountant and CPA

i. Provide bank statements and other requested financial information for reconciliation and month closing

ii. Update QuickBooks on a daily basis with all financial transactions

b. Accounts Receivable

i. Receive and input all patient payments into QuickBooks accounting system

ii. Prepare all patient payments for bank deposit

iii. Make daily bank deposits

iv. Make copies of all patient payments and send to billing company

c. Accounts Payable

i. Issue and maintain purchase orders to appropriate vendors

ii. Match all invoices to their appropriate purchase orders

iii. Receive and input all approved vendor invoices into accounting system (QuickBooks)

iv. Prepare vendor payments weekly for regional director approval and send out

v. Communicate cash flow status to Administrator and alert them to any pending deficiencies

vi. Record any regular, intermittent, or unique electronic debits to the business bank account including payroll and taxes

vii. Maintain petty cash fund. Balance weekly.

4. Billing

a. Develop and maintain current facility charge sheet, and co-pay calculation; coordinate same with billing company

b. Compile and transmit necessary billing information to billing company on a daily basis

c. Coordinate transcription with doctors, transcription service and billing service

d. Perform regular audits on facility charges

e. Communicate any changes or additions to center’s insurance provider numbers to billing company

f. Calculate and recover appropriate co-pays and co-insurance for patients; communicate same with billing company

g. Coordinate collection services with billing company

h. Maintain insurance contracts with payors the surgery center is associated with

i. Supervises special financial arrangements for patients including deferred payment and third-party payment plan with direction from Administrator and/or Nurse Manager

5. Medical Staff

a. Create and maintain Doctors’ mail boxes

b. Assist Administrator to maintain Medical Staff meeting schedule

c. Assist Administrator to produce Medical Staff meeting agendas and packets

d. Credentialing

i. Coordinate credentialing process for new users and reappointments

ii. Maintain and update existing credentialing files and tracking tool

6. Medical Records

a. Create new medical chart for all new patients

b. Assist in maintaining and auditing of the medical record chart on the business office side

c. Scan and store all medical records according to the policy and procedure manual

d. Perform regular audits to verify completeness of medical records

e. Keep inventory of all forms, files and supplies related to medical records

7. Human Resources

a. Maintain accurate and current information on all employees, contract or regular including contact, employment eligibility, tax status, licenses if applicable, training records and timesheets

b. Coordinate payroll with payroll service and Administrator

c. Maintain current and accurate employee benefit programs information

d. Work with benefit vendors to update existing employees and to add new employees to program

e. Coordinate with Administrator to maintain and distribute Employee Handbook that accurately reflects current policies and procedures of center

f. File employee’s signature of receipt of Employee Handbook including all distributed updates

g. Maintain current OSHA regulations and information in center via wall posters, pamphlets and other required material

h. Record and maintain all employee incident reports

8. Business Office Operations

a. Communicate with Administrator and/or Nurse Manager on business office issues through a weekly huddle

b. Direct, supervise, monitor, and evaluate all activities in the business office to ensure professional medical care for each pati

  • Business Office Manager

    6 days ago

    Harrisburg, United States Beth El Temple Full time

    **About us** Beth El Temple is a small business in ARTS_ENTERTAINMENT_RECREATION in Harrisburg, PA. We are professional, agile and our goal is to Our “sanctuary by the river” is a vibrant, inclusive egalitarian Conservative synagogue. We balance traditional worship with creative practices to elevate the spiritual life of our congregation. We care for...

  • Office Manager

    1 month ago

    Harrisburg, United States Bethel Inc. Full time

    Job DescriptionJob Description                       Office ManagerResponsibilities for Office Manager (None Smoker)Oversee and support all administrative duties in the office and ensure that office is operating smoothlyManage office supplies inventory and place orders as necessary.Perform receptionist duties: greet visitors, and answer and...

  • Office Manager Ii

    3 days ago

    Harrisburg, United States Dauphin County Full time

    This position manages the office and work assignments and daily operation of the clerical and administrative duties of the Magisterial District Judge’s office in order to ensure quality and efficient operation. Assigns clerical work and supervises assignments and staff to assure work requirements are carried out with efficiency and accuracy and in...

  • Business Development Manager

    4 days ago

    Harrisburg, United States SGS Full time

    **Company Description** SGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized as the global benchmark in quality and integrity. With over 97,000 employees in 130 countries and operating a network of more than 2,400 offices and laboratories, we provide services to almost...

  • Business Development Manager

    7 days ago

    Harrisburg, United States D&H Distributing Full time

    SUMMARY​The primary role of the Business Development Manager is to identify and assist in developing strategic relationships with key partners or potential customers. This position will work in tandem with the inside and outside sales organization as well as cross departmentally with the marketing and vendor management groups to coordinate, plan, and...

  • Business Development Manager

    4 days ago

    Harrisburg, United States D&H Distributing Full time

    SUMMARY ?The primary role of the Business Development Manager is to identify and assist in developing strategic relationships with key partners or potential customers. This position will work in tandem with the inside and outside sales organization as well as cross departmentally with the marketing and vendor management groups to coordinate, plan, and...

  • Senior Manager of Business Development

    5 days ago

    Harrisburg, United States CSM Sport & Entertainment Full time

    Wasserman is forever committed to serving our clients, colleagues and community with exceptional insight, influence and creativity, while making a positive and lasting impact. We support our employees' professional aspirations, with a rich internal culture where curiosity is rewarded. We offer our people multiple learning and development programs throughout...

  • Law Firm Administrator/office Manager

    3 days ago

    Harrisburg, United States Andreozzi + Foote Full time

    Andreozzi + Foote is one of the country’s leading law firms representing survivors of sexual abuse in civil cases across the country. Our mission is to obtain life changing results for victims and their families. If you want to be part of a team that does meaningful work, you've come to the right place. Andreozzi + Foote is not a traditional law firm. We...

  • Senior Manager of Business Development

    1 week ago

    Harrisburg, United States CSM Sport & Entertainment Full time

    Wasserman is forever committed to serving our clients, colleagues and community with exceptional insight, influence and creativity, while making a positive and lasting impact. We support our employees' professional aspirations, with a rich internal culture where curiosity is rewarded. We offer our people multiple learning and development programs throughout...

  • Business Development Manager

    7 days ago

    Harrisburg, United States Collette Full time

    Collette is seeking a Business Development Manager for our Central Pennsylvania territory. The ideal candidate should reside in Harrisburg. About Collette: Let Us Show You the WorldThere has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when...

  • Business Development Manager

    4 days ago

    Harrisburg, United States Collette Full time

    Collette is seeking a Business Development Manager for our Central Pennsylvania territory. The ideal candidate should reside in the Greater Harrisburg area. About Collette: Let Us Show You the WorldThere has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest...

  • Business Development Manager

    6 days ago

    Harrisburg, United States COLLETTE TRAVEL SERVICE INC Full time

    Job DescriptionJob DescriptionCollette is seeking a Business Development Manager for our Central Pennsylvania territory. The ideal candidate should reside in Harrisburg. About Collette: Let Us Show You the WorldThere has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of...

  • Law Firm Administrator/Office Manager

    15 hours ago

    Harrisburg, United States Andreozzi + Foote Full time

    Andreozzi + Foote is one of the country’s leading law firms representing survivors of sexual abuse in civil cases across the country. Our mission is to obtain life changing results for victims and their families. If you want to be part of a team that does meaningful work, you've come to the right place. Andreozzi + Foote is not a traditional law firm. We...

  • Law Firm Administrator/Office Manager

    10 hours ago

    Harrisburg, United States Andreozzi + Foote Full time

    Andreozzi + Foote is one of the country’s leading law firms representing survivors of sexual abuse in civil cases across the country. Our mission is to obtain life changing results for victims and their families. If you want to be part of a team that does meaningful work, you've come to the right place. Andreozzi + Foote is not a traditional law firm. We...

  • Territory Business Manager Psychiatry

    7 days ago

    Harrisburg, United States Alkermes Full time

    Job DescriptionTerritory Business Manager (TBM) is responsible for selling Alkermes products in the Harrisburg territory and supporting promotional efforts. Ideal candidates should be proven sales achievers and live in the territory. This will be done by having thorough product, disease state and market knowledge and sound selling skills. He/she will utilize...

  • Business Process Analyst

    7 hours ago

    Harrisburg, United States Crescens Full time

    Job Title: Business Process Analyst Job Location: Harrisburg, PA Duration: 12 months Notes: Position is remote; however resource will be required to be on-site approximately 4 days per month. Job Responsibilities: Client is seeking to contract a full-time, Business Analyst resource for a period of 12 months in support of a variety of...

  • Regional CRA Officer

    4 weeks ago

    Harrisburg, United States First Commonwealth Bank Full time

    Under the oversight of the Bank's Community Reinvestment Act (CRA) Officer, the Regional Community Reinvestment Act Officer (Regional CRA Officer) is responsible for the execution of the bank's CRA initiatives and programs in the communities we serve Officer, Program Coordinator, Marketing Manager, Regional, Wealth, Office, Banking, Business Services

  • Business Analyst

    1 month ago

    Harrisburg, United States Pennsylvania Housing Finance Agency Full time

    The Pennsylvania Housing Finance Agency (PHFA) is growing! We have a Full-Time position available for a Business Analyst in our Headquarters Office in Harrisburg PA. **PHFA has a Hybrid work environment which consists of a few days in the office and at home during the pandemic.** **Job Purpose** The Business Analyst I shall be responsible for research and...

  • Business Analyst

    2 days ago

    Harrisburg, United States D&H Distributing Full time

    SUMMARY​The Business Analyst (BA) team is part of the Project Management Office (PMO) within IT. At a high level, the Business Analyst serves as the bridge of communication between business stakeholders and IT staff. The BA is responsible for facilitating discussions among the business users to understand the current business process and their need for...

  • Senior Business Analyst

    1 week ago

    Harrisburg, United States Crescens Full time

    Title: Senior Business AnalystLocation: Harrisburg, PADuration: 1 monthType: Contract Notes: Currently the position is 100% remote, but that could change if the Governor decides to call Commonwealth employees back into the office on a full-time or hybrid basis. The current telework policy is subject to change at the Governor's discretion. When new BA...