Receptionist

3 weeks ago

Montgomery, United States Carl Buddig and Company Full time

**Job Title: Receptionist**
**Location: Montgomery, IL**

**Hours: 8am - 4:30pm**

**Position Summary**:The Receptionist is responsible for the administrative support of day-to-day for the facility and human resource operations.

**Essential Duties and Responsibilities**: This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
- Answers telephone system and directs calls to appropriate personnel.
- Greets and directs visitors while ensuring visitor contract form is filled out entirely.
- Communicates with security personnel of visitors.
- Maintains office supply inventory.
- Maintains attendance log and enters information into system.
- Maintain directory and communicates with corporate to ensure updates are communicated.
- Scan personnel documents into HRIS system and data entry as required including personnel file maintenance.
- Maintains confidential personnel files including I9’s.
- Enters vacation requests in system (Knowledgemine).
- Scans timesheet, vacation logs, trainer hours, miss-punch forms and other documents to payroll.
- Start the conversion process with temporary labor (provide pre-employment paperwork, enter BG, provide DT/PHY document).
- Prepares outgoing mail, sorts and distributes incoming mail.
- Communicates with our Production Clerks to ensure on-premise reports are accurate and call offs/absences are captured and cross checked with call off line.
- Maintains personnel files in share drive as well as training records for Safety.
- Engrave locks for LOTO.
- Assist with posting communication in Connect Teams.
- Assist with maintaining and coordinating employee recognition programs/employee engagement and events.
- Assist the HR Department with projects.
- All other duties as assigned.

**Knowledge and Experience**: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Excellent verbal and written communication skills.
- Strong interpersonal, negotiation, and conflict resolution skills.
- Must have organizational skills and attention to detail.
- Must have time management skills with a proven ability to meet deadlines.
- Analytical and problem-solving skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Must act with integrity, professionalism, and confidentiality.
- Thorough knowledge of employment-related laws and regulations.
- Proficient with Microsoft Office Suite or related software.
- Ability to learn the organization’s HRIS and talent management systems.
- High School Diploma or equivalent required, plus one year of office/clerical support experience required.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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