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Business Operations Administrator, Engineering

2 months ago

Tempe, United States PADT, Inc. Full time

Description:
Are you a detail-oriented individual who enjoys working on a team with smart, funny, and enthusiastic people? We are looking for a skilled business operations administrator to join our Engineering Services (ENGSRV) team.

As a business operations administrator, you will play a crucial role in supporting our team's accounting and financial transactions, tracking projects, and creating reports for project managers. You will also, monitor and control resources, assist with material and services purchasing, and communicate with team members and executive management.

This role is perfect for someone who enjoys working with engineers and keeping track of project transactions. You will be responsible for assisting with paperwork and entries into databases, ordering material and services, issuing purchase orders, invoicing customers, and tracking payments to and from the company.

**Job Details**

This position is currently offered on a part-time basis. However, please note that if workloads increase, there is potential for the role to transition into a full-time position. This flexibility ensures that we can effectively respond to the evolving needs of our team and projects.

**Responsibilities**:

- Processes billing for the ENGSRV Department.
- Consolidates, assembles, and distributes invoices according to strict timelines.
- Reconciles receivables against invoices and coordinates check requests.
- Prepares and runs daily, weekly, monthly, and quarterly reports as needed. Enters, extracts, and compiles data using various sources.
- Processes purchase orders, prepares requests for expenditures, research purchase orders, and tracks fulfillment of orders.
- Aids business and project management teams in setting up and closing out customers within our systems and processes.
- Maintain supplier database and Approved Supplier List.
- Maintain electronic logs of various document types used.
- Work with team to improve department processes
- Other duties as assigned.

**Requirements**:
**Education/Work Experience**:

- BA/BS degree **or**, instead of a degree, 2-6 years of related administrative coordination experience.

**Skills**
- Excellent written, oral, and presentation skills are required.
- Ability to multi-task and have a strong attention to detail and accuracy.
- Ability to work in a team and fast-paced environment with a strong commitment to timeliness and follow-up.

**Preferred Capabilities/Experience**
- Experience with Sage 50 Accounting or Kantata Project Management software
- Experience working as an administrator for a construction, manufacturing, or engineering team
- US Citizen or US Resident Alien status. This position has access to export restricted material.

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