Athletics Administrative Assistant

3 weeks ago


Brenham, United States Brenham Independent School District Full time

JobID: 1945

**Position Type**:
Secretarial/Clerical**Date Posted**:
4/26/2024**Location**:
Brenham High School

**Brenham Independent School District - Job Description**

**Job Title/Position**:
**Administrative Assistant - Athletics**

**Department/School**:
**Central Office Administration**

**Pay Information**:
**Clerical Compensation Plan**
**Days: 226**

**Supervised By**:
**FLSA**:
**Non-Exempt**

**Date Revised**:
**April 2023**

**Primary Purpose**:
**Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.**

**Qualifications (Experience/Education/Certification)**:
**High school diploma or GED; and three years of secretarial experience**

**Major Responsibilities**:
**Prepare correspondence, forms, reports, manuals, and presentations for the assigned directors.**Compile, maintain, and file all reports, records, and other documents required.**Perform routine bookkeeping tasks and maintain department budget reports. Prepare and process department purchase orders and payment authorizations.**Order and maintain inventory of office supplies and program equipment.**Monitor and process personnel time records including leave requests and reports and submit them in accordance with district procedures.**Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.**Maintain a schedule of appointments and make travel arrangements for department staff.**Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.**Receive, sort, and distribute mail and other documents to department staff.**Maintain confidentiality of information.**Schedule game workers for athletic events.**Organize athletic events and activities (for example, Meet the Cubs, Athletic Banquets).**Planning and oversee ticket sales - including Season Tickets.**Other duties as assigned.**

**Special Knowledge/Skills**:
**Proficient skills in keyboarding, data entry, and word processing, and file maintenance.**Ability to use software to develop spreadsheets and databases, and do word processing.**Ability to prioritize workflow to address the multiple needs of the supervisor or the department.**Ability to multi-task numerous complex administrative activities.**Basic math skills.**Effective communication and interpersonal skills.**

**Supervisory Responsibilities**:
**None.**

**Working Conditions (Mental Demands/Physical Demands/Environmental Demands)**:
**Use of standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; occasional district-wide travel; work with frequent interruptions; and maintain emotional control under stress.**
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