Administrative Asst I

Job Description:
Performs entry-level administrative support and/or technical program work. Work involves Computrition; production charts, frozen pull sheets and recipes; distribution of monthly regular menus; distributes monthly work schedule, monthly dishwashing and temperature charts; assists with compiling of monthly F-1; assists with physically taking inventory; data entry; local purchases; general clerical duties; other duties as assigned. Works under close supervision with minimal latitude for the use of initiative and independent judgment. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Perform in all areas of the computer software program Computrition to include master changes needed.
Prepares daily production charts to include frozen food pull sheets and recipes using the program Computrition.
Edits and distributes monthly regular menus and keeps master menus current.
Edits and distributes monthly work schedules, monthly dishwashing and temperature charts.
Assists Food Service Manger IV in compiling monthly F-1 report in accurate and timely manner
Assists with physically taking end of the month inventory.
Assists with data entry using MIMS, CAFM10, and Computrition software programs.
Assists in locally purchasing groceries and requisitioning supplies using State of Texas procurement card policies and procedures.
Performs general clerical duties (i.e. answer phones, xerox copies, paymaster etc.)

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge Skills Abilities:
Knowledge in Microsoft Word, Excel, Outlook Express, Internet Explorer, MIMS, Oracle, PeopleSoft program systems, CAFM10, and Computrition.
Knowledge of office practices and administrative procedures.
Knowledge of Food Service operations.
Knowledge in large inventory data entry and accountability.
Skill in the use of standard office equipment.
Ability to communicate effectively.
Ability to effectively manage time and priorities independently.
Ability to prepare accurate reports.

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