Administrative Specialist

3 weeks ago

Phoenix, United States State of Arizona Full time

For more than a half-century, the Arizona State Retirement System (ASRS) has provided retirement, health insurance and long term disability benefits to employees of the state, counties, municipalities, universities, community colleges, school districts and other political entities. We are a top performing benefit plan administrator with a solid reputation and sustainable plan design. Our organizational culture is based on the following principles; Professionalism, Results, Improvement, Diversity and Excellence. We believe in delivering service with PRIDE. Check out our webpage, Azasrs.gov, to_

**ADMINISTRATIVE SPECIALIST**

Job Location:
Address: 3300 N. Central Avenue
Phoenix, AZ 85007

Posting Details:
**Salary**: $26.44 - $31.25 Depending on experience

Closing Date: June 5, 2024

Job Summary:
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

- Significant involvement with the Board of Trustee and Committee meetings, including scheduling and facilitating meetings in accordance with open meeting laws and agency policies; recording, transcribing, and posting meeting minutes within established guidelines.
- Creating and updating written documents, presentations, and substantial documentation for multiple projects and meetings.
- Coordinating communication between ASRS membership, the general public, senior and executive management, and Board of Trustees. Assisting senior and executive management team with various routine and special projects, including monitoring and maintaining documentation, preparing reports, preparing both general and detailed correspondence, coordinating and managing travel and speaking engagements, and processing expense reports and invoices.

Knowledge, Skills & Abilities (KSAs):

- Minimum three years of administrative experience with a preference for supporting director-level professionals, board of trustees, and/or chief investment officers performing a full spectrum of administrative responsibilities.
- Minimum one year experience coordinating high-level meetings, including the preparation and posting of meeting minutes.
- Excellent organizational and time management skills.
- Ability to maintain high levels of confidentiality and diplomacy.
- Considerable knowledge of open meeting law and record retention and ability to ensure the agency’s compliance with these requirements.
- Strong written and verbal communication skills.
- Must publicly speak during public meetings.
- Professional demeanor.
- Must be tolerant of interruptions and able to address and resolve time-critical issues.
- Must be able to juggle multiple high-priority projects in a timely manner.
- Ability to work independently and use sound judgment in unanticipated situations.
- Ability to remain at work after regular business hours to conduct committee meetings as needed.

Selective Preference(s):

- Completion of a 1-2 year relevant community college/vocational program.
- Knowledge of pensions and investments.

Pre-Employment Requirements:
**Benefits**:
The State of Arizona offers a comprehensive benefits package that includes:

- Robust and affordable insurance plans (medical, dental, life, short-term and long-term disability options)
- A top-ranked retirement program with employer matched contribution
- 10 paid holidays per year
- Accrued vacation and sick days
- An incentivized commuter club and public transportation subsidy program
- Work-life balance supported by flexible work hours, telework, and Monday thru Friday work weeks
- The opportunity to participate in deferred compensation, credit union membership, and a wellness program
- Rewarding work that benefits the people of Arizona
- Public Service Loan Forgiveness eligible employer

Please visit Total Compensation to

By providing the option of a part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

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