Special Education Site Secretary

6 days ago

Schenectady, United States Capital District Beginnings Full time

Site Secretary

**Department**: Administration

**Classification**: Non-Exempt

**Reports to**: Directors/Directors Assistant

**Supervisory Responsibilities**: No Supervisory Responsibilities

**Position Description**

This position supports our Classrooms and Community Based Staff which includes Special Education Teachers and Therapists.

**Essential Job Functions**

Essential job functions represent the fundamental job duties and responsibilities of the employment position the individual holding the position must be capable of performing. Persons with disabilities can perform these with or without reasonable accommodations. The Directors may assign other duties and responsibilities.

**Duties and Responsibilities**
- Maintain organized and accurate paper and electronic child files
- Process scripts to doctor’s offices
- Complete mailings for new students
- Prepare, mail, and file evaluation letters and packets
- Prepare, mail, and file evaluation reports
- Prepare, mail, and file Annual Reviews
- Prepare, mail, and file quarterly reports
- Maintain progress notes and claim reports
- Communicate with and coordinate child transportation
- Communicate with teachers, parents, doctors and staff throughout the school day
- Maintain strict confidentiality of child information
- Complete required mailings and faxes in a timely manner

**Qualification Requirements**

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

**Skills and Abilities Required**
- Multi-task in a fast-paced environment
- Pay close attention to detail
- Work both independently and as part of a team
- Possess strong written and verbal communication skills
- Have extensive knowledge in Microsoft Word, Excel and Outlook
- Learn new database systems
- Have working knowledge of Special Education and IEP’s
- Maintain a high level of confidentiality and professionalism
- Position requires Site Secretary to be in person at the assigned office for the area the position supports
- Some travel may be necessary for meetings, professional development, other site coverage

**Minimum Education/Experience Required**

High School Diploma/GED

Must have at least (3) three years of strong secretarial experience

Experience with School Districts and/or County Offices is preferred

**Language Abilities**

Ability to read and comprehend instructions, correspondence, memos, and workplace policies. Ability to analyze, interpret general business periodicals, professional journals, procedures and governmental regulations. Ability to write professional correspondence. Ability to write procedures and organizational policies. Ability to speak effectively with other employees and/or consumers. Ability to present formal information in one-on-one and small group situations. Ability to present information and respond to questions. Ability to respond to common inquiries or complaints.

**Reasoning Abilities**

Ability to carry out detailed written and/or verbal instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form to carry out business objectives. Ability to define problems, collect data, establish facts and draw valid conclusions.

**Temperament**

Professional interactions. Composure under stress. Planning and organization. Flexibility and coping with change. Multitasking. Performance under tight deadline.

**Physical Demands**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

(O) Occasionally - (OE) Occasionally Essential - (F) Frequently - (C) Continually

While performing the duties of this job, the employee must: Sit (F), Walk(O), Stand (O), Bend/Twist (O), Squat/stoop/kneel(O),

**Work Environment**

While performing the duties of this job, the employee must: Work inside (C)

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.

Pay: $18.00 - $22.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- High school or equivalent (required)

**Experience**:

- Special education: 3 years (preferred)
- Secretarial: 5 years (preferred)

Work Location: Multiple

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