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Executive Secretaries and Administrative Assistants

4 months ago

Schenectady, United States Nexus Staff Full time

Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 20 hrs./week
Work site: 100% Onsite
Location: Schenectady, NY
Job Duration: 2 Years
Closing: 03/15/2024.

Minimum Education:
  • High school diploma or equivalent

Work Experience:
  • At least 1 year of administrative assistant or related experience preferred

Job Duties:
  • Process electronic and hard copy reports of death and records received, and attach such to case files
  • Create provider contacts in case files
  • Search the NYS Department of Health (DOH) death certificate database and upload copies of death certificates to mortality review cases
  • Create and mail correspondence related to unit record requests
  • Create and mail closure letters
  • Close cases in the Justice Center's Vulnerable Persons Central Register (VPCR)
  • Perform other administrative duties as assigned
  • Handle confidential information appropriately
  • Import/export information from Justice Center and other agency databases
  • Assist with other projects and duties as needed based on emergent agency business needs

Preferred Skills:
  • Proficiency in Microsoft Office applications (Word, Excel, Teams, SharePoint)
  • Familiarity with Adobe Pro and Outlook
  • Ability to quickly learn and utilize new software programs, including the Justice Center database.
  • Strong attention to detail and task-oriented mindset
  • Demonstrated accuracy in grammar, punctuation, and spelling
  • Capability to take accurate and concise notes during meetings or discussions

Misc. Information:
  • Current need is for approximately 20 hours/week, with the possibility of increased hours based on business needs.
  • Work Schedule: Monday to Friday; 4 hours per day.
  • Free parking provided.
  • Interview will be conducted in person or online based on the availability.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.