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Warehouse Administrative Assistant

4 months ago

Ontario, United States Western Post US Full time

**About us**

Western Post is a logistics company engaged in cross-border trade between China and the United States. It has great development potential and has multiple warehouses in various parts of the United States. The company is developing rapidly and the working environment is relaxed and simple. The benefits are excellent and there is a large room for improvement. Labor insurance and paid wages are provided. However, due to business needs, we are now looking for staff who can legally file tax returns.

Our work environment includes:

- Modern office setting
- Growth opportunities

An opportunity has arisen for a friendly, outgoing, and organized person to join WPCA Fulfillment LLC.

**Purpose**: We are seeking for a highly capable and bilingual individual proficient in both Spanish and English to join our team as a warehouse administrator. As a Warehouse Administrator, you will be supporting the efficient operation of the warehouse by managing various administrative tasks. You will play a crucial role in fostering a cohesive and inclusive work environment, where all team members feel supported and valued.

**Tasks and Responsibilities**:

- **Attendance Management**:

- Daily review of employee attendance records to ensure accuracy and compliance with company policies.
- Address any discrepancies or issues with employee attendance and provide necessary paperwork for employees to sign.
- Compile and organize attendance information into comprehensive reports for each evaluation period.
- **Hiring Assistance**:

- Assist new hires with their documentation and facilitate their introduction to warehouse operations.
- Communicate with staffing agencies or central HR as needed to fulfill staffing requirements.
- **Translation and Communication**:

- Serve as a liaison between warehouse employee and management, providing translation services as needed.
- Facilitate communication between employees and management to ensure effective understanding and collaboration.
- **Supply Management**:

- Coordinate the purchase of warehouse supplies, including packaging materials, safety equipment, and office supplies.
- Maintain inventory records and reorder supplies as needed to ensure continuous operations.
- **Safety Compliance**:

- Collaborate with the Warehouse Manager or HR team to formulate and execute comprehensive safety training programs tailored for warehouse personnel. Identify safety priorities by assessing daily reservations and operational tasks within the warehouse premises.
- Maintain accurate records of safety training activities and compliance documentation.
- **Forklift Maintenance**:

- Keep records of forklift maintenance activities, including regular inspection, repairs, and service schedules.
- Coordinate with maintenance personnel or external service providers to ensure forklifts are well-maintained and safe for use.

**Job Requirements**:
**Experience**: At least 1 year of assistant professional background is required. Warehouse relative experience preferred.

**Knowledge**:
Understanding of warehouse operations, including receiving, storage, and shipping processes.

Comprehend safety regulations and protocols within a warehouse setting.

Knowledge of basic administrative procedures and documentation requirements.

Knowledge in using Warehouse Management System (WMS).

Proficient in English and Spanish language fluency.

**Skills**:
Excellent organizational skills with the ability to multitask and prioritize tasks effectively.

Strong attention to detail to ensure accuracy in documentation and record-keeping.

Proficiency in using office software such as Microsoft Office Suite for data entry, document preparation, and communication.

Ability to train and mentor new employees.

Adherence to all company safety and regulatory policies.

**Workplace Context**:
Collaboration with warehouse management, supervisors, and staff members to support daily operations.

Adherence to safety protocols and procedures to ensure a safe working environment for all employees.

Flexibility to adapt to changing priorities and deadlines.

Dynamic warehouse environment with varying levels of activity and noise.

**Tools and Technology**

Office equipment such as computers, printers, and scanners for document management.

Microsoft Office Suite(e.g., Excel, Word, Outmail)

Our Schedule**:8 hours, Monday to Friday. 7:00am-3:40pm

Pay: $17.00 - $20.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off

Schedule:

- 8 hour shift

**Education**:

- High school or equivalent (required)

**Experience**:

- administrative service: 1 year (required)

**Language**:

- Spanish (required)

Work Location: In person