Assistant Director, Scheduling

2 weeks ago

Evanston, United States Northwestern University Full time

About the Kellogg School of Management at Northwestern University

The Kellogg School of Management at Northwestern University is a premier institution for management education. Founded in 1908 and based just outside of Chicago, Kellogg is home to a renowned, research-based faculty and the best and brightest MBA students from around the world.

Global business education is different today because of the teamwork and collaboration models that Kellogg pioneered 40 years ago. And, in the 21st century, Kellogg is truly a different voice in management education: We believe business can be bravely led, passionately collaborative and world changing.

At Kellogg, we are educating, equipping and inspiring leaders to excel in today's complex Collaboration Economy. As a global community, Kellogg welcomes and embraces diverse perspectives that together enrich learning.

Kellogg students learn to build strong organizations that drive value creation in markets, harness the architectures of collaboration, deftly navigate between the private and public sectors, and innovate in the marketplace at firms large and small.

Our world-class faculty are recognized thought leaders whose teaching and cutting-edge research change how the world thinks about complex problems affecting business and society.

The school's powerful global alumni network is 54,000-strong, comprised of true Kellogg leaders who lead top organizations.

About the Kellogg Global Hub

Located on the western shores of Lake Michigan in the heart of Northwestern University's Evanston campus, the Kellogg Global Hub is a 425,000 square foot newly constructed building housing the Kellogg Full Time MBA program along with faculty, staff and student interacting departments. Facility is a state of the art.

About the Position

Oversee Global Hub facility wide scheduling system of record including system training and modification, communications with system vendor support, and analysis to maximize and improve system performance. Manage scheduling as an independent entity in support of multiple key Kellogg business units Appraise all schedule requests for Kellogg events and NU events including requests from Presidents office, Provost Office, Executive VP and Board of Trustee event planners, conferences, and academic meetings in consideration of Kellogg space usage guidelines. Partner with Associate Director of Facilities, Records and Registration, Event Planning and other key stakeholders in creating, developing and disseminating protocol for schedule requests and approvals. Approve and confirm requests according to the service level agreement for scheduling. Assign, detail and edit requests as needed in order to support Kellogg’s mission and optimize space and resource utilization while avoiding conflicts. Generate detailed confirmations and invoices using automated systems. Ensure accurate and timely accounting functions. Manage related correspondence for clients and users on a timely basis. Provide daily and weekly reports/resources for building wide and departmental operation needs. Collaborate with Facilities team to provide coverage and support for other positions within team during times of high volume and as needed. Other job duties may be assigned based on business needs.

**Specific Responsibilities**:
Scheduling
- Oversee strategic operations and processes for Kellogg scheduling system to ensure all building events are planned, scheduled and executed seamlessly, coordinated efficiently and comply with all Kellogg standards and policies.
- Serve as primary role in development, implementation and maintenance of Kellogg scheduling system encompassing total building space and resource allocation. Initial point of contact and responsible for gathering all relevant data and review of each scheduling requests for every events requested in Kellogg Global Hub, including events over 1000 people.
- Assess substance and frequency of events as well as event needs and act as liaison to all building stakeholders and visitors to assure events meet Kellogg standards, abides by Kellogg policies and can be supported to Kellogg standards while maximizing both Kellogg occupant and outside guest experience.
- Partner and coordinate reliably and with excellent customer service with Kellogg Senior Leaders, department heads, faculty, staff and students as well as all Northwestern personnel including President, Board of Trustee and Provost’s Office through event process from approval and scheduling to execution. Act as point of contact for all VIP events and conferences by making sure all event needs are coordinated with Kellogg Service Teams.
- Build and maintain collaborative relationships with Kellogg Senior Leaders to maintain approval channels for various restricted spaces and events. Partner with Senior Leaders for high level and unique events to assure maximum Kellogg experience.
- Proactively forecast demand and allocate classrooms and function spaces based on anticipated ne

  • Assistant Director of Human Resources

    7 days ago

    Evanston, United States Northwestern University Full time

    Reporting to the Associate Athletic Director for Human Resources, the Assistant Director of HR will assist with managing all aspects of the employee life cycle for 225+ full-time staff and a high volume of temporary staff, interns and volunteers in a fast-paced and growing Human Resources function. This position is responsible for providing day-to-day...

  • Assistant Director of Nursing

    2 weeks ago

    Evanston, United States Alden Estates of Evanston Full time

    Alden Estates of Evanston - JOB SUMMARY   Responsible to plan, organize, develop, direct and delegate (as appropriate) the overall operation of the Nursing Department in accordance with current federal, state, and local standards, guidelines and regulations, and facility policies. The objective is to ensure the highest degree of quality care is maintained...

  • Director of Human Relations

    4 weeks ago

    Evanston, United States EvanstonSkokie School District 65 Full time

    JobID: 4663 **Position Type**: Administrative**Date Posted**: 4/17/2024**Location**: Joseph E. Hill Education Center**Date Available**: 07/01/2024The Director of Human Relations reports directly to the Superintendent and works to ensure that the district is partnering collaboratively with schools, families and staff to enable equitable outcomes for all...

  • Director of Enrollment

    2 weeks ago

    Evanston, United States Roycemore School Full time

    Roycemore School is a highly regarded, coeducational independent school for students from 3 years old through 12th grade. Located in Evanston, Illinois, on the north side of Chicago. Roycemore is a diverse and intimate community, rooted in academic excellence, that inspires each student to discover their passions, think without limits, find their voice, and...

  • Director of Enrollment

    2 weeks ago

    Evanston, United States Roycemore School Full time

    Roycemore School is a highly regarded, coeducational independent school for students from 3 years old through 12th grade. Located in Evanston, Illinois, on the north side of Chicago. Roycemore is a diverse and intimate community, rooted in academic excellence, that inspires each student to discover their passions, think without limits, find their voice, and...

  • Traveling Maintenace Assistant

    4 weeks ago

    Evanston, United States ALIYA Healthcare Consulting Full time

    **Job Summary** - Follow preventative maintenance program of cleaning, painting, maintaining facility equipment, etc. as necessary/approved - Ensures that grounds are kept safe and clean for residents, families, and staff as needed. - Assists housekeeping staff in heavy lifting for cleaning tasks - Must possess plumbing, electrical and general construction...

  • Medical Director

    3 weeks ago

    Evanston, United States Northwestern Memorial Healthcare Full time

    Job DescriptionJob DescriptionCompany DescriptionNorthwestern Medicine is a growing, nationally recognized health system that provides world-class care at 11 hospitals and more than 200 locations in communities throughout Chicago, the suburbs and northern Illinois. Together with Northwestern University Feinberg School of Medicine, we are pushing boundaries...

  • Medical Director

    2 weeks ago

    Evanston, United States Northwestern Medicine Full time

    In addition to competitive compensation, we offer an excellent benefits package. This includes a continuing medical education allowance, paid time off, well-being fund, 401k, paid parental leave, malpractice insurance and much more. Moreover, we will provide financial stability and administrative support so you can focus on your passion - practicing...

  • Medical Director

    2 weeks ago

    Evanston, United States Northwestern Memorial Healthcare Full time

    Job DescriptionJob DescriptionCompany DescriptionNorthwestern Medicine is a growing, nationally recognized health system that provides world-class care at 11 hospitals and more than 200 locations in communities throughout Chicago, the suburbs and northern Illinois. Together with Northwestern University Feinberg School of Medicine, we are pushing boundaries...

  • Executive Assistant

    4 weeks ago

    Evanston, United States BlueSky Telepsych, LLC Full time

    **Overview**: As the Part-Time Executive Assistant to the President of BlueSky Telepsych, you will play a pivotal role in ensuring the smooth operation of administrative functions essential to the success of the company. This position requires meticulous attention to detail, strong organizational skills, and the ability to handle sensitive information with...

  • Medical Assistant

    3 days ago

    Evanston, United States Illinois Allergy and Asthma Specialists Full time

    Generous benefits package includes: - Health insurance stipend (BCBS HMO or PPO). - Dental and vision stipend. - 401K package - Vacation and personal time off Duties include: - administering allergy shots - scheduling patients - answering phone calls - verifying insurance - ability to use computer and EMR - opening and closing the office. Qualities we...

  • Program Assistant 3

    4 hours ago

    Evanston, United States Northwestern University Full time

    The Graduate Program Assistant acts as the main point of contact for all graduate students in the Department’s graduate program and works closely with the Business Administrator and the Director of Graduate Studies. The GPA enters and updates PhD funding, creates and maintains associated documents, spreadsheets, and databases, organizes meetings, special...

  • Administrative Assistant

    6 days ago

    Evanston, United States Redi Services, LLC Full time

    Job DescriptionJob DescriptionDedicated Administrative Assistant!Are you a dedicated professional looking for an amazing opportunity and wanting to take your career to the next level? Redi Services, LLC, a leader in the Industrial Services Industry, is in search of an experienced, professional Administrative Assistant to join us for an amazing fulltime,...

  • Dental Assitant/orthodontic Assistant

    6 days ago

    Evanston, United States Elements Dental Studio Full time

    We are a modern dental office focused on creating an exceptional dental experience for our patients. We are looking for an outstanding dental/orthodontic assistant to join our team. We offer the full range of general dental services and are also focused on treating TMD, airway issues, and orthodontics. The ideal applicant must have the following: team...

  • Education Coordinator

    3 days ago

    Evanston, United States Childcare Network of Evanston Full time

    **Organization and Benefits** The Childcare Network of Evanston's mission is to connect all of our youngest learners and their families to equitable, high-quality early childhood experiences that reflect diverse cultures and abilities while fostering a sense of belonging. - Hybrid work schedule - Iphone, laptop, and work supplies are provided - Paid Time...

  • Medical Assistant Scribe and Clinical Admin Support

    3 weeks ago

    Evanston, United States NORTH SHORE FAMILY PLASTIC SURGERY Full time

    Job DescriptionJob DescriptionPosition Summary:FOR OCTOBER HIREWe are seeking a Medical Assistant & Scribe to join our team. In this role, you will: Gather and document information about clients for their doctors’ visits. Responsibilities include printing lab reports, completing summaries of treatment sessions, charting doctor’s appointments, and...

  • Research Study Assistant

    2 days ago

    Evanston, United States Northwestern University Full time

    Performs biomedical &/or social-behavioral research by administering tests &/or questionnaires following protocols; collecting, compiling, tabulating &/or processing responses; gathering information; &/or assisting in the preparation of material for inclusion in reports. Completes all activities by strictly following Good Clinical Practices (GCP) & all...

  • Administrative Assistant 2, Residential Operations

    4 weeks ago

    Evanston, United States Northwestern University Full time

    The Administrative Assistant 2 within Residential Operations & Services provides customer service to students by processing maintenance requests and liaising between Northwestern Facilities Customer Service, the residential maintenance/custodial team, and residents. Using data and software systems like Mercury/StarRez and Facilities Connect they use data to...

  • Communications Manager

    3 days ago

    Evanston, United States Solidarity Bridge Full time

    **OUR MISSION** In a spirit of solidarity, we partner with communities in Bolivia and Paraguay to increase access to safe, affordable surgery and other essential health care. **ROLE DESCRIPTION - COMMUNICATIONS MANAGER** The Communications Manager collaborates with the Development Director to optimize community engagement through the creation and...

  • Curatorial Coordinator, Collections Information and

    7 days ago

    Evanston, United States Northwestern University Full time

    The Curatorial Coordinator for Collections Information and Digital Interpretation works closely with the Associate Director of Curatorial Affairs, and in partnership with the Associate Curator of Collections, to represent the Curatorial Department on digital projects related to collections information, interpretation, and access. The Coordinator works in...