Dir Contract Administration

3 weeks ago

Washington, United States Amtrak Full time

**Your success is a train ride away**

As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

**Are you ready to join our team?**

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

**This position can be located in either Washington D.C., Wilmington DE, Philadelphia PA, or New York, NY.**

**SUMMARY OF DUTIES**:
The Director of Contract Administration leads a team of contract administrators to provide contract management support to the Amtrak Capital Delivery (CAPD) organization through the Contract Management Center of Excellence. This role works directly with the Project Managers, Project Contract Managers, Contracting Officer Technical Representatives (COTR), Procurement Contracting Officers (COs), and Law to establish the project specific contract management framework to manage the construction contracts through project completion. Provide contract management expertise, training, systems support, and assist with commercial strategy development to address change orders, claims, and disputes. This role will work with project teams to establish the contract management framework and project specific procedures for new and existing projects. Oversees Sr. Manager Contract Administration and Sr. Contract Administrator.

**ESSENTIAL FUNCTIONS**:

- Directs/oversees contract administrators responsible for contract management support.
- Ensure contract compliance with applicable laws and regulations, including FAR, across the CAPD portfolio.
- Supports resolution of complex contract and commercial inquiries regarding risks, issues, contract obligations and revisions needed on active CAPD projects.
- Conducts regular workforce analysis with CAPD project delivery and engineering teams to ensure appropriate COTR and CM resources are in place to support CAPD projects.
- Delivers training for CAPD CMs and COTRs regarding change management, negotiations, preparation of independent cost estimates, and other contract management functions.
- In conjunction with the Procurement & Supply Chain team and Law, develops, disseminates, and implements contract management best practices.
- Communicates and works closely with departmental peers and CAPD project teams across functional areas to build contract administration influence and set appropriate policies and direction.
- Leverages best practices and makes decisions based on the best interests of Amtrak.
- Proactively engages all of the relevant internal parties in cross-functional activities to achieve shared goals and metrics to achieve success.
- Effectively creates and uses written material, oral presentations and verbal interchange, and be at ease working with business leaders and executive staff.
- Regularly reports out progress and significant developments to senior management
- Interfaces directly with end-users, suppliers, Amtrak senior leadership, attorneys and government agencies as needed.
- Development and mentoring of contracts professionals is a critical aspect of this position.
- Facilitate smooth transition from Award to Execution with the support of the Project team throughout life of the projects.

**MINIMUM QUALIFICATIONS**:

- Bachelor’s degree in business, supply chain, engineering, construction management or equivalent with a minimum of 10 years of relevant work experience or any equivalent combination of education and experience.
- Expert contract management practitioner with strong focus on collaboration, team building, and engagement.
- Highly motivated and self-directed
- Mastery with independent judgment and make solid business decisions within scope of the project and program
- Excellent analytical, mathematical, and creative problem-solving skills.
- Excellent listening, interpersonal, written, and oral communication skills.
- Logical and efficient, with keen attention to detail.
- Ability to effectively prioritize and execute tasks while under pressure.
- Strong project and program management skills; Strong focus on collaboration, team building, and customer service
- Must have work authorization in the United States

**MIMINUM KSA (Knowledge, Skills, and Abilities)**:

- Experience negotiating and administering

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